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St. Philip's College
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Impact of Dropped and Added Classes on Financial Aid      

In support of the Board Policy F.6.1 Student Success, Admissions and Registration include timely and efficient deadlines to maximize students’ enrollment and engagement in classes.  As such, registration halts 7 days prior to first day of class (called the “enrollment management period” or EMP).  Any class drops after the start of class will result in refunds at less than 100%.  Consistent with this policy, any SMP scholarship will be similarly adjusted to match the refund rate and will not be available for future periods.  Any “drops” with a corresponding “add” of class before the start of the enrollment period are allowed and SMP scholarship will be recalculated as necessary.     

To better inform students about the recalculation of Summer Momentum Plan (SMP) awards when adds and drops occur, we are providing the examples below.  We hope these scenarios provided are helpful in guiding your decision making process.    

You can view the FAQ for general eligibility questions at http://www.alamo.edu/free/.                    

Guiding Principles:

-       Students who earn the 18 or 24 semester credit hours for Fall 2016 and Spring 2017 will have an SMP Scholarship posted to their account. (Note: The student must have completed and earned the credits by 05/21/2017 to qualify.)

-       SMP Scholarship cannot exceed the Semester Credit Hours (SCH) the student is registered for in summer. (i.e. If student qualifies for 6 but only registers for 5, they get tuition scholarship equal to the 5.)

-       All Drops/Adds should be completed by start of related term enrollment management period (EMP); and drops after the start of class will have SMP scholarship adjusted to match the post-drop semester credit hours which will produce a balance on the account. 

-       If a student later enrolls in Summer II and has remaining SMP Scholarship, it will be applied.

 

EXAMPLE 1:  Drop Before Start of Class and Adds a Class

·       Student qualifies for 6 SCH of SMP Scholarship and initially registers for 6 SCH

·       14 days prior to start of term, Student Financial Aid (SFA) posts Tuition scholarship equal to 6 SCH

·       Student drops original 3 SCH class and adds a 2 SCH class (now new total 5 SCH Summer I) PRIOR to start of EMP (7 days prior to start of term)

·       SFA does one-time adjustment to SMP Scholarship to reflect 5 SCH

 

EXAMPLE 2:  Drop Before Start of Class and No Class Added

·       Student qualifies for 6 SCH of SMP Scholarship and initially registers for 6 SCH

·       14 days prior to start of term, SFA posts Tuition scholarship equal to 6 SCH

·       Student drops 3 SCH PRIOR to start of EMP (7 days prior to start of term)

·       SFA does one-time adjustment to SMP Scholarship to reflect 3 SCH

·       Later, prior to Summer II commencing and prior to Summer II EMP start, student enrolls in additional 3 SCH in  Summer II; SFA posts credit for other 3 SCH for which the student qualifies.

 

EXAMPLE 3:  Drop After Start of Class and Adds Class Later

·       Student qualifies for 6 SCH of SMP Scholarship and initially registers for 6 SCH

·       14 days prior to start of term, SFA posts Tuition scholarship equal to 6 SCH

·       Student drops 3 SCH AFTER start of class

·       SFA does one-time adjustment to SMP Scholarship - it will be similarly adjusted to match the refund rate and will not be available for future periods. 

·       Later, prior to Summer II commencing and prior to Summer II EMP start, student enrolls in additional 3 SCH in Summer II; SFA posts credit for remaining SMP eligibility.

 

EXAMPLE 4:  Drop After start of Classes and No Class Added

·       Student Qualifies for 3 SCH of SMP Scholarship and initially registers for 6 SCH

·       14 days prior to start of term, SFA posts Tuition scholarship equal to 3 SCH

·       Student arranges payment for other 3 SCH before 5/29 (date of purge for non-payment)

·       Student drops 3 SCH AFTER start of class

·       No adjustment to SMP Scholarship required;  

·       For 3 SCH dropped previously paid for, refund will post based upon scheduled refund policies (http://alamo.edu/main.aspx?id=61032).