| Employee Travel Procedure
Direct Pays - Information required on Direct Pay requests..
Create Vendor ID - Information required on setting up a vendor.
How is a new vendor set up?
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- Please forward completed packet to Liz Alvarado in Aquisitions.
****For Employees****
Remember that the information for Payroll regarding address and direct deposit is on a different system and must be updated separately. This could mean your payroll check could go to one address and an accounts payable check could go to another.
Forms
What forms and documentation do I send to Accounts Payable?
Company Invoice Payment
- Direct Pay Transmittal Form
- Company Invoice
Travel Related Forms
Mileage Reimbursement
- Mileage Reimbursement Form if reimbursement is for mileage only.
Travel Pre-Authorization
- Travel Authorization Form
Travel Reimbursement
- Travel Authorization Form (previously approved)
- Travel Expense Statement Form and supporting documentation as applicable
- All original itemized receipts of payment (except meal per diem)
- Missing Receipt Affidavit
- Student per diem acknowledgement Form
Student Events - Registration
- Direct Pay Transmittal Form
- Registration Form to include "remit to" address & cost per individual
- Campus Event Form authorizing event
- List of Students attending (indicate "vacant" if unknown at time of submission)
Employee Events - Registration
- Direct Pay Transmittal Form
- Registration Form to include "remit to" address & cost per individual
- Travel Authorization Form
Independent Consultant
(Agreement for Professional and Consulting Services should have been completed previously)
- Direct Pay Transmittal Form
- Invoice from Consultant for services rendered
Mileage Reimbursement
- Direct Pay Transmittal Form
- Mileage Reimbursement Form
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