Students should meet with their academic advisor to discuss this matter. If a correction needs to be made, complete a Change of Major form, have it signed by your advisor and return it to the Enrollment Services / Admissions and Records office. This form is available from your advisor and college advisement office.

What if there is an error within my degree audit?

An Alamo GPS audit is available for students entering the Alamo Colleges effective Fall 2010. The Alamo GPS audit will only display an active degree audit effective Fall 2010 forward.

Students who feel there may be errors in their audit should see their academic advisor to review program requirements and completed coursework. The first step is to clarify what information you believe is wrong.

Perhaps your audit is not up to date; your advisor has the ability to refresh your audit. If a refresh does not correct the error, the following discrepancies should be brought to the attention of the enrollment services office at your home college.

The Graduation Checklist says Major Block Not Found

Look at the catalog term that appears on the major requirements block of the audit. According to our records this is the catalog (bulletin) that you are using to complete your major requirements. If you believe you should be using older or newer requirements, complete a Change of Major form through enrollment services.

The requirements for my major are wrong.

My transfer courses don't appear in the right place.

If you are concerned about a transfer course that should be applying in the audit, discuss a course substitution or exception with your advisor.

My transfer courses are showing as GENL with an academic year of 010000.

Classes are not applying in the “right” place.

Alamo GPS uses a ‘best fit’ approach for meeting requirements so classes may apply to different sections as you take more courses.

My advisor or department chair gave me permission to substitute a course, but it's not showing on my audit.

Talk with your advisor. Advisors can request an exception to the standard requirements. Once exceptions are entered by the given school, the change will appear on the audit after a refresh.

If none of these problems describe your situation, or if you need additional help identifying what’s wrong, contact your advisor. If the advisor believes a technical error exists on the audit, they can contact the enrollment services office.

Remember that your Alamo GPS audit is an aid to advisement; it is not an official graduation degree audit. If you have applied for graduation, you should wait for the official notification from the Enrollment Services / Admissions and Records office concerning your candidacy.

What should I do if my audit says I still need a course that I know I completed or do not need to take?

Online audits will try to apply your coursework as efficiently as possible. However, it is an automated system and is still very new, so it is possible that some of your courses may be applied to requirements or sections that were not your original intention. This may occur because the same course may be used to meet multiple requirements. It is most likely to occur when you first declare a major or change your major, since you have fewer completed courses and many remaining requirements. As you take more courses toward your degree, the audit system will begin to assess and place your courses more accurately.

I successfully completed a natural science course with a lab, but the lab is pulling into the Courses Below Minimum Requirements section with a grade of NG. Why?

If a student takes a four-credit science course with a lab, there is a single grade for both the lecture and the lab, which pulls in for the four credit course. The zero-credit lab will appear in the Courses Below Minimum Requirements section with a grade of NG (no grade) to serve as a record that the class was completed. The NG will not affect your GPA or interfere with any of your degree requirements.