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St. Philip's College
• MLK Campus Library
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Policies and Procedures:

Section A: Basic District Foundations

A.1.1 Legal Name and College Organizational Units (Policy)

A.1.2 Geographic Boundaries and Service Area (Policy)

A.1.3 College District Vision, Mission, Values and Goals (Policy)

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Section B: Board Governance

B.1.1 Board Legal Status (Policy)

B.2.1 Organizational Plan (Policy)  

B.3.1 Board Elections, Vacancies, and Removal From Office (Policy)

B.3.2 Board Member Training (Policy)

B.3.3 Board of Trustees Ethics (Policy)

B.3.4 Board Member Reimbursement and Expenses (Policy)

B.3.5 Board Members: Conventions, Conferences, Workshops (Policy)

B.4.1 Board Officers (Policy)

B.5.1 Board Responsibilities (Policy)

B.5.2 Board Member Authority (Policy)

B.5.3 Board Policies (Policy)

B.5.4 Contractual Authority (Policy)

B.5.5 Sponsorship or Endorsement of Public Events (Policy)

B.6.1 Board Committees (Policy)

B.7.1 Tax Officials (Policy)

B.7.2 Legal Representation (Policy)

B.8.1 Board Meetings (Policy)

B.9.1 Educational Philosophy (Policy)

B.10.1 Environmental Sustainability (Policy)

B.10.1.1 Environmental Sustainability (Procedure)

   B.11.1 Student Trustee

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Section C: Business and Support Services 

C.1.1 Financial Ethics and Accountability (Policy)

    C.1.1.1 Financial Ethics and Accountability (Procedure)

 

C.1.2 Audit Services (Policy)

     C.1.2.1 Internal Audit Services (Procedure)

 

C.1.3 Appropriations and Revenue Sources (Policy)

     C.1.3.1 Donations and Grants from Private Sources (Procedure)

     C.1.3.2 Sale of Surplus College District Real Estate (Procedure)   

     C.1.3.3 Facilities Use (Procedure)

     C.1.3.4 Depository of Funds (Procedure)

     C.1.3.Ex.A Resolution to Continue to Tax Freeport Goods (Exhibit)

     C.1.3.Ex.B Resolution to Tax Tangible Personal Property in Transit (Exhibit)

 

C.1.4 Budget (Policy)

     C.1.4.1 Annual Operating Budget (Procedure)

 

C.1.5 Purchasing and Acquisitions (Policy)

     C.1.5.1 Purchasing Authority (Procedure)

     C.1.5.2 Small, Minority, and Women Owned Business Enterprise Program (Procedure)

     C.1.5.3 Procurement Card Purchases (Procedure) 

 

C.1.6 Risk Management (Policy) 

     C.1.6.1 Liability Insurance: Employees (Procedure)

     C.1.6.2 Workers' Compensation (Procedure)

     C.1.6.3 Safety Program: Responsibilities (Procedure)

     C.1.6.4 Transportation Management (Procedure)

     C.1.6.5 Left Blank Intentionally 

 

C.1.7 Investments (Policy)

     C.1.7.F Texas Public Funds Investment Act Certification by Dealer (Form)

 

C.1.8 Intellectual Property (Policy)

     C.1.8.1 Intellectual Property (Procedure)

 

C.1.9 Appropriate Use of Information Technology Resources (Policy)

     C.1.9.1 Appropriate Use of Information Technology Resources (Procedure)

 

C.1.10 Tax Abatements and Tax Increment Financing (Policy)

     C.1.10.F Application for Tax Abatement (Form)

 

C.1.11 Accounting for Capital Assets (Policy)

     C.1.11.1 Accounting for Capital Assets (Procedure)

 

C.2.1 Safety (Policy)

     C.2.1.1 Evacuation Plans (Procedure)

     C.2.1.2 Portable Space Heaters (Procedure)

     C.2.1.3 Animals on College District Property (Procedure)

     C.2.1.4 Temporary Food Establishments (Procedure)

     C.2.1.5 Left Blank Intentionally

     C.2.1.6 Heat Stress (Procedure)

 

C.2.2 Police and Security (Policy)

     C.2.2.1 Police Department Standard Operating Procedures (Procedure)

     C.2.2.2 Traffic and Parking Controls (Procedure)

 

C.2.3 Facilities and Grounds Management (Policy)

     C.2.3.1 Preventive Maintenance (Procedure) 

     C.2.3.2 Environmental Protection (Procedure)

     C.2.3.3 Naming of College District Property (Procedure)

     C.2.3.3.F Recommendation for the Naming of ACCD Property (Form)

     C.2.3.4 Construction Management (Procedure)

 

C.2.4 Records Management (Policy)

     C.2.4.1 Records Management (Procedure)

 

C.2.5 Auxiliary Enterprises (Policy)

 

C.2.6 Mail Services and College District Addresses (Policy)

    

C.2.7 Equipment/Property Management (Policy)

     C.2.7.1 Use of College District Equipment, Supplies and Personnel (Procedure)

     C.2.7.2 Communication Device Assignments and Allowances (Procedure)

     C.2.7.3 Disposal of Alamo Colleges Property (Procedure)

     C.2.7.3.Ex Surplus Disposal Flowchart (Exhibit)

     C.2.7.4 Property Management: Inventory Control (Procedure)

 

C.2.9 Employee Travel Expense Reimbursement (Policy)

     C.2.9.1 Employee Travel Expense Reimbursement (Procedure)

 

C.2.10 Official Functions (Policy)

     C.2.10.1 Official Functions (Procedure)

 

C.2.11 Legal Services (Policy)

    C.2.11.1 Review and Approval of Certain Agreements (Procedure)

    C.2.11.1.Ex Contract Cover Memo (Exhibit)

    C.2.11.2 Contract Signing Authority (Procedure)

    C.2.11.3 Digital Signatures (Procedure) 

 

C.3.1 Debt Management (Policy)

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Section D: Personnel

D.1.1 Compliance with Policies and Procedures (Policy)

 

D.2.1 Left Blank Intentionally 

          D.2.1.1 Left Blank Intentionally

 

D.2.2 Hiring Practices (Policy)

          D.2.2.1 Hiring Practices (Procedure)

 

D.2.3 Qualifications for Hire (Policy)

          D.2.3.1 Criminal History Background Checks and Drug Testing (Procedure)

          D.2.3.2 Faculty and Department Chair Positions (Procedure) 

          D.2.3.3 Faculty Members' Use of English (Procedure)

          D.2.3.4 Pre-Employment Screening for Controlled Substances (Procedure) 

 

D.2.4 Nepotism, Conflicts of Interest (Policy)

          D.2.4.1 Nepotism (Procedure)

          D.2.4.2 Conflicts of Interest (Procedure)

          D.2.4.2.F Conflict of Interest Affidavits (Form)

          D.2.4.3 Conflict of Interest: Assignments and Outside Activities (Procedure)

          D.2.4.4 Conflict of Interest: Group Travel (Procedure)

 

D.2.5 Hiring Authority, Status, Assignments and Duties (Policy)

          D.2.5.1 Hiring Authority, Status, Assignments and Duties (Procedure)

          D.2.5.2 Staffing Review (Procedure)

          D.2.5.3 Position Elimination, Realignment and Reassignment (Procedure)

          D.2.5.4 Full-Time Tenured and Tenure Track Faculty Relocation Between Colleges (Procedure)

          D.2.5.5 Faculty Tenure Process (Procedure)

 

D.2.6 Telecommuting (Policy)

          D.2.6.1 Telecommuting (Procedure)

  

D.2.7 Employee Licensure, Registration and Certification Requirements (Policy)

         D.2.7.1 Employee Licensure, Registration and Certification Requirements (Procedure)

 

D.3.2 Protection from Retaliation (Policy)

          D.3.2.1 College District Protection from Retaliation (Procedure)

          D.3.2.2 Statutory Whistleblower Protection (Procedure)

 

D.3.3 Employee Complaints (Policy)

          D.3.3.1 Employee Complaints (Procedure)

 

D.3.4 Freedom of Association (Policy)

 

D.3.5 Academic Freedom and Responsibilities (Policy)

 

D.4.3 Personal Appearance and Uniforms (Policy)

          D.4.3.1 Personal Appearance and Uniforms (Procedure)

 

D.4.4 Attendance and Punctuality (Policy)

 

D.4.5 Left Blank Intentionally 

          D.4.5.1 Left Blank Intentionally

 

D.4.6 Prevention and Reporting of Workplace Violence and Abuse of Minors (Policy)

          D.4.6.1 Workplace Violence (Procedure)

 

D.4.7 Drug and Alcohol-Free Workplace (Policy)

          D.4.7.1 Drug and Alcohol-Free Workplace (Procedure)

          D.4.7.1.Ex Notice of Drug-Free Workplace Requirements (Exhibit)

 

D.4.8 Communicable Diseases (Policy)

          D.4.8.1 Communicable Diseases (Procedure)

 

D.4.9 Conduct Constituting Moral Turpitude (Policy)

 

D.4.10 Faculty Code of Professional Ethics (Policy)

           D.4.10.1 Faculty Code of Professional Ethics (Procedure)

 

D.4.11 Notification of Misdemeanor and Felony Offenses (Policy)

       

D.4.12 Left Blank Intentionally

          D.4.12.1 Left Blank Intentionally

 

D.5.1 Employee Compensation and Exempt/Non-Exempt Status (Policy)

          D.5.1.1 Employee Compensation and Exempt/Non-Exempt Status (Procedure)

          D.5.1.2 Faculty Teaching Loads (Procedure)

          D.5.1.3 Classification and Compensation Administration Regulations (Procedure)

          D.5.1.4 Full-Time Faculty Pay Schedule (Procedure) 

 

D.5.2 Benefits (Policy)

          D.5.2.1 Benefits (Procedure)  

          D.5.2.2 Employee Assistance Program (Procedure)

          D.5.2.3 Severance Benefits (Procedure)

 

D.5.3 Holidays, Leaves, and Absences (Policy)

          D.5.3.1 Holidays, Leaves, and Absences (Procedure)

 

D.5.4 Family and Medical Leave (Policy)

         D.5.4.1 Family and Medical Leave (Procedure)

 

D.5.5 Inclement Weather and Other Emergency Closings (Policy)

          D.5.5.1 Inclement Weather and Other Emergency Closings (Procedure)

 

D.5.6 Employee Suggestion Plan Incentive Program (Policy)

          D.5.6.1 Alamo Ideas Suggestion Program (Procedure)

 

D.6.1 Professional Development (Policy)

          D.6.1.1 Professional Development (Procedure)

          D.6.1.2 Required Training (Procedure)

          D.6.1.3 Tuition Reimbursement for Employees and Child Dependents (Procedure)

 

D.7.1 Employee Evaluations (Policy)

          D.7.1.1 Employee Evaluations (Procedure)

          D.7.1.2 Faculty Performance Evaluations (Procedure)

          D.7.1.2.Ex.A Classroom Observation (Exhibit)

          D.7.1.2.Ex.B Student Survey Questions (Exhibit)

          D.7.1.2.Ex.C Faculty Evaluation by Peer Review Committee (Exhibit)

          D.7.1.2.Ex.D Faculty Self-Evaluation (Exhibit)

          D.7.1.2.Ex.E Faculty Evaluation by Chair/Supervisor (Exhibit)

          D.7.1.2.Ex.F Librarians/Counselors Faculty Evaluation by Chair/Supervisor (Exhibit)

 

D.8.1 Left Blank Intentionally 

          D.8.1.1 Left Blank Intentionally

 

D.8.2 Promotion and Demotion (Policy)

          D.8.2.1 Promotion Process (Procedure)

          D.8.2.2 Demotion (Procedure)

 

D.9.1 Progressive Discipline (Policy)

          D.9.1.1 Progressive Discipline: Non-Tenured Employees (Procedure)

          D.9.1.2 Progressive Discipline: Tenured Faculty (Procedure)

          D.9.1.3 Procedures for Termination of Non-Benefited Employees (Procedure)

 

D.10.2 Separation from Employment (Policy)

          D.10.2.1 Termination: Non-Contract Employees (Procedure)

          D.10.2.2 Termination During Contract Term: Non-Tenured Employees (Procedure)

          D.10.2.3 Nonrenewal: Non-Tenured Employees (Procedure)

          D.10.2.4 Resignation (Procedure)

          D.10.2.5 Termination: Tenured Faculty (Procedure)

 

D.10.3 Retirement (Policy)

 

D.10.4 Recognition and Awards (Policy)

 

D.11.1 Emergency Leave Bank (Policy)

          D.11.1.1 Emergency Leave Bank (Procedure)

 

D.11.2 Employee Benevolence Fund Program (Policy)

         D.11.2.1 Employee Benevolence Fund Program (Procedure)

 

D.12.1 Personnel Action Planning and Approval (Policy)

          D.12.1.1 Personnel Action Planning and Approval (Procedure)

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Section E: Instruction

E.1.2 Academic Calendar (Policy)

 

E.1.3 Core Curriculum and Degrees (Policy)

          E.1.3.1 Honorary Associates Degree (Procedure)

          E.1.3.1.F Nomination for Honorary Associates Degree (Form)

 

E.1.4 Student Course Loads and Schedules (Policy)

 

E.1.5 Special Programs (Policy)

 

E.1.6 Program and Course Offerings (Policy)

 

E.1.7 Instructional Resources: Copyrighted Materials (Policy)

 

E.1.8 International Programs (Policy)

          E.1.8.1 International Programs (Procedure)

          E.1.8.2 International Programs: Crisis Management (Procedure)

 

E.1.9 Online Learning (Policy)

          E.1.9.1 Online Learning (Procedure)

          E.1.9.2 Online Learning (Procedure)

 

E.2.1 Accreditation and Substantive Change

        E.2.1.1 Substantive Change

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Section F: Students

F.1.1 Left Blank Intentionally

F.1.1.1 Left Blank Intentionally

 

F.2.1 Student Enrollment Requirements (Policy)

          F.2.1.1 State Residency (Procedure)

          F.2.1.2 Early Admission of High School Students (Procedure)

          F.2.1.3 F-1 Visa Student Requirements (Procedure)

         F.2.1.4 Campus ID Card (Procedure) 

 

F.2.2 Student Tuition (Policy)

 

F.2.3 Student Fees (Policy)

          F.2.3.1 Student Services Fee Advisory Committee (Procedure)  

 

F.2.4 Student Financial Aid (Policy)

 

F.3.1 Student Health (Policy)

          F.3.1.1 Communicable Diseases (Procedure)

          F.3.1.2 Communicable Diseases as a Disability (Procedure)

          F.3.1.3 Student Health - Threat to Health and Safety (Procedure)

 

F.4.1 Student Records (Policy)

          F.4.1.1 Access to Student Records (Procedure)

          F.4.1.2 Amendments to Student Records (Procedure)

 

F.4.2 Student Code of Conduct (Policy)

          F.4.2.1 Student Code of Conduct (Procedure)

          F.4.2.2 Non-Academic Misconduct Disciplinary Process (Procedure)

          F.4.2.3 Academic Integrity Disciplinary Process (Procedure)

          F.4.2.3.F Academic Integrity Report Form (Form)

 

F.4.3 Left Blank Intentionally

          F.4.3.1 Left Blank Intentionally

 

F.4.4 Left Blank Intentionally 

          F.4.4.1 Left Blank Intentionally

 

F.4.5 Alcohol and Drug Use (Policy)

          F.4.5.Ex Notice and Information on Illegal Drugs and Steroids (Exhibit)

 

F.4.6 Academic Grievances (Policy)

 

F.4.7 Non-Academic Grievances (Policy)

          F.4.7.1 Non-Academic Grievances (Procedure)   

 

F.5.1 Registered Student Organizations (Policy)

 

F.5.2 Student Contests and Competitions (Policy)

 

F.5.3 Student Fund Raising (Policy)

 

F.5.4 Student Publications and Signs (Policy)

 

F.6.1 Student Success (Policy)

          F.6.1.1 Student Success: Admissions and Registration (Procedure)

          F.6.1.2 Student Success: Preparation for Entering College (Procedure)

          F.6.1.3 Student Success: Selection of a Certificate/Degree Plan (Procedure)

          F.6.1.4 Student Success: College Preparatory Requirements (Procedure)

          F.6.1.5 Student Success: Comprehensive Monitoring/Advising System (Procedure)

          F.6.1.6 Student Success: ALAMOCash Card and Student Refunds (Procedure)

  

F.6.2 Student Responsibility for Success (Policy)

 

F.6.3 Mandatory New Student Orientation (Policy)

  

F.7.1 Student Email Account The Official Electronic Mode of Communication (Policy)

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Section G: Community and Governmental Relations

G.1.1 Public Information (Policy)

     G.1.1.1 Requests for Information (Procedure)

     G.1.1.2 Guidelines for Public Information Request Charges (Procedure)

 

G.1.2 Public Complaints and Hearings (Policy)

     G.1.2.1 Public Complaints and Hearings (Procedure)

 

G.1.3 Advertising and Fund Raising (Policy)

 

G.1.4 Use of and Access to College District Facilities (Policy)

     G.1.4.1 Use of and Access to College District Facilities (Procedure)

     G.1.4.2 Conduct on College District Property (Procedure)

     G.1.4.3 Ejection and Exclusion of Persons (other than students and employees)  from Campus (Procedure)

     G.1.4.4 Use of Alcohol at District Facilities (Procedure) 

 

G.2.1 Cooperative Educational Relationships (Policy)

 

G.2.2 Access to Programs, Services and Activities (Policy)

Section H  

H.1.1 Equal Education and Employment Opportunities (Policy)

          Attachment A Title IX/VII/ADA/504 Coordinator Organization

H.1.2 Civil Rights Discrimination, Harassment and Retaliation (Policy)

          H.1.2.1 Civil Rights Complaint and Resolution (Procedure)

          Diagram Civil Rights Complaint

          H.1.2.2 Civil Rights Complaint Appeal (Procedure)

          Diagram Civil Rights Appeal

 

This manual includes POLICIES adopted by the Alamo Colleges Board of Trustees, PROCEDURES approved by the Chancellor, and EXHIBITS and FORMS (illustrative charts, forms, definitions, and other supplemental material).

The policies, procedures and other documents in this manual apply to all Alamo Colleges employees and students, including district support services and all other offices and units of the Alamo Colleges. The policies, procedures, and other documents in this manual supersede all previous versions and all other Alamo Colleges policies, procedures, practices, and guidelines. To the extent that any Alamo Colleges policies, procedures, practices, guidelines, handbooks, or other statements of rules conflict with the documents in this manual, the documents in this manual shall control. To the extent that any policy, procedure or other document in this manual is inconsistent with Texas or federal law, the Texas or federal law shall control.

Nothing contained in this manual constitutes an employment contract or an offer to contract with any employee, and nothing contained in this manual changes the employment-at-will status of any employee, or creates any additional rights, remedies at law, or expectations of continued employment.

With the exception of the master policy manual maintained in the District Ethics and Compliance Office, printed copies of this manual are unofficial, and may not contain all of the changes approved by the Board of Trustees.

New and revised policies are generally added to this online manual within five business days after Board adoption. Questions regarding policies may be directed to the District Ethics and Compliance Office at 210-485-0057.

Note: Board policies do not generally repeat legal or regulatory provisions. The Legal Reference Manual maintained by the Texas Association of Community Colleges contains "legal policies" that can be useful as a general guide to laws that may be applicable to college districts. However, the Alamo Colleges Board of Trustees does not adopt these policies, and they always remain subject to interpretation by the Alamo Colleges Board of Trustees and legal counsel, including interpretation about whether they apply to the Alamo Colleges. Questions about applicable laws may be directed to the Alamo Colleges Office of Legal Services.

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