Alamo Community College District Acquisitions Department
	Use of Direct Pay and Petty Cash Click here for approved walk-in vendor listing
Direct Pay
The following items use a "Direct Pay" (FAAINVE) form and do not require a requisition/purchase order.
Advertising, Print Media ONLY (both legal notices and public relations) Agency Fund Payments Books/Films/Video Cassettes ordered on preview from publisher ONLY Bus Tickets Catering from contracted vendor under $500 (requires the approval of the College President or Executive Vice Chancellor) Conference/Seminar Registrations Consultant Fees totaling less than $10,000 during the year Day Care Services Entertainers Fees - including but not limited to contests, range, entry for exhibits, royalties, governmental, permits, etc. $100.00 or more Floral arrangements from contract vendors in accordance with ACCD Procedure DO (Chancellor's and Presidents' Offices only) Freight/Air Freight (outgoing only from contracted vendor) Honorariums Student Insurance Periodical Subscription Renewals from publisher Payments to Authorized travel Agencies/Reimbursement for authorized travel Professional Organization Memberships (Institutional ONLY) Professional Services Under Contract - Attorney, Architect, Physician, etc. Repair of Equipment not under maintenance contract by outside service companies up to $1,000. Repairs over $1,000 unless prior arrangements are made with Acquisitions must be submitted on a requisition and be approved by Acquisitions prior to contracting for the work. Emergency repairs estimated over $1,000 require authorization from Acquisitions prior to contracting for the work. Reimbursements under $250.00 per person per day with receipt from vendors Scholarships - athletic, journalism, etc. Payments to Temporary Employment Agencies (Human Resources Department ONLY) U.S. Post Office, $100.00 or over Utilities
Petty Cash
Cash Advances for Travel Agency Accounts in accordance with specific agency procedures Reimbursements under $100.00 per person per day with receipt from vendors Fees - including but not limited to contest, range, entry for exhibits, royalties, governmental, construction permits from city, etc. Under $100.00 U.S. Post Office, Under $100.00
ACCD CONTRACT DIRECTORY ACCD Acquisitions welcomes your input on how to improve this site. Return to Acquisitions Home Page Updated: February 1, 2010