Alamo Community College District

Acquisitions Department

Supermarket Purchases - Contract #08A-011
 
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This contract is primarily for small dollar grocery purchases.  As a reminder, alcohol and tobacco are not allowed to be purchased through this contract.
 
Awarded Vendors
Vendor: HEB 900004515
Discount: None
Location: All Locations

For Reimbursable Purchases:

  • Prior to purchasing refreshments, submit a Refreshment Request to the President's Office for approval.  Refreshment request not required for petty cash reimbursement.  11001 funds are not to be used for food/refreshments
  • Pick-up an HEB tax exempt form from the Bursar's Office or the HEB Customer Service counter.
  • Complete tax exempt form:
    a) Check - "Sales of personal property in Texas..."
    b) Complete "Description of items to be purchased:"
    c) Complete "Purchases, Names and Address"
  • Select merchandise, go to checkout
  • Give tax exempt form to the checkout clerk
  • Pay checkout clerk
  • Retain receipt for reimbursement (petty cash/direct pay)

The following information applies to all vendors listed above:

Procedure:  All supermarket items and services are available except tobacco and alcohol.  Walk-in purchase is limited to $250 per person per day and is only to be used for official College/ACCD business.  ACCD employee pays for purchase out-of-pocket (showing his/her College/ACCD ID card at time of purchase) and retains the original receipt for reimbursement.  (Sales tax should not be charged as ACCD's tax exempt certificate is on file with the vendor.) The employee is reimbursed by petty cash (under $100) or direct pay (under $250).

Contract Term:      December 3, 2007 - December 31, 2010

Responsible Person:  Cindy Tomlinson, Senior Purchaser (T3) @ 485-0113


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Updated: January 4, 2010