Alamo Community College District

Acquisitions Department

Charter Bus Services - Contract #09A-068
 
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This contract is for charter bus services, primarily used by student activity managers throughout the District.
 
Awarded Vendors
15 Passenger Bus (Mini Bus)
 Vendor: Star Shuttle Inc (900006695)
Contact: Amy Shipman @ 341-6000
Fax: 366-1252
Hourly Rate: $73.50 non-peak hours/$81.00 peak hours
Daily Rate: $880.00 non-peak hours/970.00 peak hours
Live Mile Charge/Mile: $2.70 non-peak hours/$2.84 peak hours
Minimum hours/trip: 3 hours
Additional info: Fuel surcharges apply (per exhibit), state line fees, tolls, parking fees, and driver rooms. 12 hour advanced notice required. No charge for cancellation if notified 10 days before start time. $500 per if notified 7 days before start time. 50% charged if notified 48 hours to 6 days before start time. Less than 48 hours, 100% charged.
39 Seat Charter Bus
  
Vendor: Daisy Tour (900003849)
Contact: Gloria Keller or AJ Ruiz at 225-8600
Fax: 225-8617
Hourly Rate: $85.00 - in-town rates
Daily Rate: $1,020 - Good for over-night charters only
Live Mile Charge/mile $3.45
Minimum hours/trip 5 hours
Additional Info: 48 hour advanced notice required. No charge for cancellation if notified 48 hours before start time, otherwise $150 charged
47 Seat Charter Bus
Primary Vendor
  
Vendor: Kerrville Bus (900022459)
Contact: Gloria Butler @ 226-7371
Fax: 229-1237
Hourly Rate: $80.00
Daily Rate: $960.00
Live Mile Charge/mile $2.90
Minimum hours/trip: 5 Hours
Additional Info: 9% fuel surcharge, driver lodging, driver relief, additional local service fees for out of town charters and deadhead fees. 48 hours advance notice required. No charge for cancellation if notified 48 hours before start time, otherwise $150 charged.
47 Seat Charter Bus
Secondary Vendor
  
Vendor: Student Transportation Specialists (900025289)
Contact: Steven Wallace @ 1-830-216-7930
Fax: 1-830-393-2573
Hourly Rate: $425.00
Daily Rate: $980.00
Live Mile Charge/mile: $2.75
Minimum hours/trip: 5 hours
Additional Info: Additional fees for hotel rooms, tolls, parking. 24 hours advance notice required. No charge for cancellation if notified 6 hours before start time, otherwise 50% charged.
47 Seat Charter Bus
Tertiary Vendor
 
Vendor: Star Shuttle (900006695)
Contact: Amy Shipman @ 341-6000
Fax: 366-1252
Hourly Rate: $89 non-peak hours/$102 peak hours
Daily Rate: $1,080 non-peak hours/$1,220 peak hours
Live Mile Charge/mile: $3.15 non-peak hours/$3.50 peak hours
Minimum hours/trip: 4 hours - non-peak/5 hours - peak
Additional Info: Fuel surcharges apply (per exhibit), state line fees, tolls, parking fees, and driver rooms. 12 hour advanced notice required. No charge for cancellation if notified 10 days before start time. $100 per if notified 7 days before start time. 50% charged if notified 48 hours to 6 days before start time. Less than 48 hours, 100% charged.
55 Seat Charter Bus
Primary Vendor
  
Vendor: Kerrville Bus (900022459)
Contact: Gloria Butler @ 226-7371
Fax: 299-1237
Hourly Rate: $85.00
Daily Rate: $1,020
Live Mile Charge/mile: $3.00
Minimum Hours/trip 5 hours
Additional Info: 9% fuel surcharge, driver lodging, driver relief, additional local service fees for out of town charters and deadhead fees. 48 hours advance notice required. No charge for cancellation if notified 48 hours before start time, otherwise $150 charged.
55 Seat Charter Bus
Secondary Vendor
  
Vendor: Star Shuttle (900006695)
Contact: Amy Shipman @ 341-6000
Fax: 366-1252
Hourly Rate: $89.00 non-peak hours/$102.00 peak hours
Daily Rate: $1,080 non-peak hours/$1,220 peak hours
Live Mile Charge/mile: $3.15 non-peak hours/$3.50 peak hours
Minimum hours/trip: 4 hours - non-peak/5 hours - peak
Additional Info: Fuel surcharges apply (per exhibit), state line fees, tolls, parking fees, and driver rooms. 12 hour advanced notice required. No charge for cancellation if notified 10 days before start time. $100 per if notified 7 days before start time. 50% charged if notified 48 hours to 6 days before start time. Less than 48 hours, 100% charged.
55 Seat Charter Bus
Tertiary Vendor
  
Vendor: Student Transportation Specialists (900025289)
Contact: Steven Wallace @ 1-830-216-7930
Fax: 1-830-393-2573
Hourly Rate: $500
Daily Rate: $1,080
Live Mile Charge/Mile: $3.00
Minimum hours/trip: 5 Hours
Additional Info: Additional fees for hotel rooms, tolls, parking. 24 hours advance notice required. No charge for cancellation if notified 6 hours before start time, otherwise 50% charged.
57 Seat Charter Bus
  
Vendor: Daisy Tours (900003849)
Contact: Gloria Keller or AJ Ruiz @ 225-8600
Fax: 225-8617
Hourly Rate: $90.00 - in-town rates
Daily Rate: $1,140 - rate is good for over-night charters only
Life Mile Charge/mile: $3.45
Minimum hours/trip: 5 Hours
Additional Info: 48 hour advanced notice required. No charge for cancellation if notified 48 hours before start time, otherwise $150 charged.

Non-peak period: Jan, Feb, July, Aug, Sept, Nov, and Dec.
Peak Period: March, April, May, June and Oct.

The following information applies to all vendors listed above:

S & H: None

Procedure:   Electronic requisitions must be submitted. 

Guidelines: To meet the various and multiple needs of our students the following guidelines shall be followed by all ACCD employees when using the charter bus services contract #09A-068.

  • Departments shall contact the primary vendor first.
  • If the company cannot provide the service requested, document whom you contacted, date contacted, what service was requested and company's response.
  • After giving the primary vendor sufficient time to provide this service, departments shall then contact the secondary vendor with above documentation.
  • Departments shall begin contacting the primary company as soon as possible upon receiving request for service.
  • This documentation shall be maintained by the campus representative and may be subject to audit.
Commodity Code: 96113 - Chartering Services

Account Code:  71672 - Equipment Rental

Contract Term:     April, 2009 - April 31, 2010

Replaces Contract: 07A-078

Responsible Person:   Karen Gottfried, Contracting Coordinator (T7) @ 485-0122


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Updated: September 10, 2009