Satisfactory Academic Progress Policy
Federal regulations required that all students applying for
financial assistance must maintain satisfactory academic progress in
order to receive aid. The progress standards required of all Alamo
Colleges students is:
- Maintain a minimum 2.0 overall and per semester GPA.
- Successfully complete 67% of all course work attempted, and
- Complete the program of study within 99 hours of attempted course work (excluding up to 30 hours remedial coursework
and including hours attempted at other colleges).
Student compliance with the progress policy is evaluated after
every spring semester. Progress is categorized in one of three ways:
Good Standing, Probation Status, or Suspension Status. Students may
receive financial aid while on Good or Probation Status, but not while on Suspension Status.
A student is considered to be in good status if he/she meets all
three of the academic progress standards. These students may participate
in all financial aid programs based on their needs analysis, subject to
the availability of funds.
If an appeal is approved, the status is changed to Probation and
eligibility is reinstated for one semester only, (subject to any
limitations imposed, and/or to individual program requirements).
Academic performance is evaluated after the semester ends to determine
if SAP and/or terms of the Success/Degree Plan was met to allow for
eligibility to be continued for the following semester of enrollment.
Students are placed on Suspension if at the end of the spring
semester they do not meet all SAP requirements. Students whose prior
status was â€œprobationâ€ (see below) are placed back on suspension if
they are not able to bring their performance up to minimum SAP
requirements, or if they were not able to comply with the terms of the
Success Plan or Degree Plan. A student placed back on suspension may
re-appeal that status after successfully completing one semester of at
least six hours enrollment. Students on suspension may continue to
enroll but at their own expense until the SAP standards are met.
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Students who lose financial aid eligibility due to death of a
relative, an injury or illness of the student, other special
circumstances, or for exceeding the maximum number of attempted hours
allowed (99) may appeal. Student must meet with an academic advisor to
agree to and complete a Success Plan that details how the student will
comply with SAP requirements by the end of the semester or by a specific
point in time. The student must also submit a written statement
explaining the reason(s) for failing to meet SAP, and if applicable for
exceeding 99 attempted hours. The statement must also explain what has
changed in their situation to enable them to meet SAP by the end of the
semester. Submit with the appeal form the Success Plan and Degree Plan
(if over 99 attempted hours) signed by the academic advisor, students
statement, and any other documentation such as death or birth
certificates, and doctor and hospital statements.
More information on how to process the appeal at this
Continuation of Eligibility - On Probation:
Student grades and the approved Success Plan or Degree Plan (if
required) is reviewed after each semester to evaluate whether SAP
requirements were met. If SAP is met and student is following the
approved plan, financial aid eligibility will be extended for the next
semester enrolled throughout the period SAP is being met while following
the plan. Students who did not meet SAP and/or who did not follow the
Success Plan or Degree Plan are placed back on suspension. A student
may re-appeal after successfully completing a semester of at least six
(6) hours enrollment. Students on suspension may continue to enroll but
at their own expense.
All students are monitored until Census Date, which is the date
enrollment becomes official for the semester. If a student withdraws or
drops from a class(es) on or before Census Date, the award is
recalculated to reflect the new eligibility and a collection notice is
mailed detailing the amount owed back to the Pell Grant, or to any other
grant program. This includes any back-dating of enrollment by Admission
and Records Office.
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In accordance with Federal Regulations 34 CFR668.22 &
34CFR690.72(a)(2), a student who receives Student Financial Assistance
based on anticipated enrollment, and then drops enrollment after
receiving a disbursement, must repay the amount that is greater than
Students with an outstanding balance may be prevented from
registering in future semesters and/or receiving an Academic transcript
until the Total Balance Due is PAID-IN-FULL! Furthermore, we
are required to report to the U.S. Department of Education when a
student "owes a federal grant overpayment."
Any student who withdraws and owes a repayment of financial aid will not be eligible for further financial aid from the college until the amount calculated is repaid.
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Return of Title IV Funds
Repayment policy applies if you drop before 60% of completion
date! According to federal regulation, 34CFR668.22, any student
receiving federal funding such as Federal Pell Grant, Federal SEOG, and
Federal Stafford loans, then withdraws from all classes before the 60%
point of the semester must return the unearned portion of the aid
disbursed. And, if not paid, you will not be qualify for future
financial assistance at any college.
||Date of 60% completion
|Fall 2011 (14 wks):
|Fall Flex I 2011:
|Fall Flex II 2011:
Terms and Conditions of Financial Aid Awards
The Terms and Conditions of Financial Aid Awards is being refer to another webpage from this site
for further details, and it appears only once on the Student Self-Service within the Alamo Colleges Educational Services (ACES) before accepting the Terms and Conditions of Financial Aid Awards.
Privacy Act of 1974
All records and conversation between the student, family and the
Student Financial Services office are confidential. No public
announcement shall be made of need based amounts awarded to students. No
information concerning the student's financial aid records will be
released to anyone outside the Student Financial Services office without
permission from the student, in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA).
Students appealing their suspension must be prepared to pay their
own expenses in case the appeal is denied or not approved prior to the
registration billing due date.