Student Multimedia Lab (SML)

Check-Out / Loan of Equipment Policy

(updated: 03/07/2007)

The Student Multimedia Lab (SML) loans media equipment to actively enrolled San Antonio College students for academic-related projects (i.e. course assignments, research). The following is a general explanation of the SML's loan policy which serves to minimize the liabilities associated with such loans.
The SML reserves the right to update the policy as deemed necessary and appropriate.

Borrowers:
" Media equipment loans are only available to current SAC students in good standing, with a valid SAC ID and a 2nd form of photo identification (i.e. a driver's license or a military ID). "In good standing" means no overdue materials through any ACCD library and no current fines.

Note: A copy of both ID's will be kept on file in the SML office throughout each semester.

" A Media Loan Authorization form, signed by the student and a SAC faculty member, is required before any loans can be made to the student. This form, along with the copy of both ID's, will become part of the student's file which must be updated each semester.

" SML media equipment is strictly for academic use (i.e. course-related assignments/projects, research) and not for extracurricular activities beyond the scope of the course curriculum.

" Each loan is processed per equipment and made on the basis that the student has no equipment currently on loan. Only one type of equipment will be loaned out per student at one time.
The Loan Process:
" Media equipment can be checked out by a student at any time during the SML's hours of operation.

" Media equipment is checked out on a first-come, first-serve basis. Equipment may be re-checked on a limited basis, depending on availability and demand.

" All media equipment will be inspected by SML personnel to ensure proper functionality prior to the release, and upon the return, of all equipment.

" The media equipment check-out/check-in process may take approximately ten to fifteen minutes. Students are urged to plan accordingly.

" The SML reserves the right to recall media equipment for just cause.
Loan Period:
" Laptops can be checked out for weekend use. All other equipment can only be checked out and used Monday - Friday (no weekend or holiday use).

" The following table lists the media equipment available for check out, along with corresponding loan periods and usage times:

MEDIA EQUIPMENT LOAN PERIOD WEEKEND/HOLIDAY USE
Laptop 48 hours Yes (limited)
Digital Camera 24 hours No
Camcorder 24 hours No
Media Cart Same Day No
Fines & Liability:
" There is no charge for media equipment loans. There are, however, fees assessed if the equipment is returned late. Students should be aware of these fees which are listed in the Media Loan Authorization form.

" In the event of theft, loss or damage, the student is fully responsible for all costs associated with the repair or replacement of the media equipment and any software/accessories included in the loan.

" The repair/replacement costs will vary depending on the media equipment. For high-ticket equipment (i.e. laptops, camcorders, digital cameras) these costs may range from $600 - $2,000.

" Failure to pay any late fees or repair/replacement costs will result in a HOLD being placed on the student's transcript.

" The Student Multimedia Lab bears no responsibility for any files saved or downloaded onto a laptop by a student. All files which are not the property of the SML are deleted as part of the maintenance process.

CONTACT PERSONS
Michael Raso, Computer Lab Technican II (210) 733-2504 or email mraso@accd.edu

Barbara Knotts, Media Services, Chair (210) 733-2118 or email bknotts@accd.edu