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San Antonio College Council
A. APPROVAL OF MEETING MINUTES: The Wednesday, June 15, 2005 minutes were approved. B. ACTIONS ITEMS: Curriculum Review and Evaluation Committee - Mr. Steve
Sparks presented the June
21 meeting minutes. They were approved as presented. C. INFORMATION ITEMS AND REPORTS CIP - Dr. Zeigler reported: The citizens committee is meeting weekly. The committee is looking at the plan that has been developed by the college presidents and Dr. Zaragoza. Our plan provides a little more square footage. 125,000 additional space is to accommodate Nursing and Allied Health building. The amount of bond money for SAC has increased proportionally. The committee is moving toward setting 90 sq. ft. per fte student equivalent as a basis for the construction of new buildings. The committee has agreed that if opportunities are available for SAC to partnership with other entities, then we are free, as a college, to pursue the agreement, subject to Board approval. If partnering with the UTHSC at the old Brady Green Hospital site is a possibility we have the flexibility to pursue that partnership. The plan is to submit the committees recommendation in time for the August Board meeting so the bond election can be held in November. All members of the committee seem to be intent on getting this bond passed. Competency Committee - No report
Employee Development - Mr. Richard White reported: The District Employee Development Day will be on October 7. The planning committee is doing a lot of work now. The activity will be at the Alamo Dome. Printed information about the conference will be made available. Parking will be free in parking lot C at the Alamo Dome. The committee is working with Motor Pool to set up buses and/or vans for transportation from the campuses and district locations to the conference site. Institutional Effectiveness Steering Committee - No report Accreditation Report - Dr. Johnnie Rosenauer reported: Even though we have over 1000 faculty, both full and part time, which is many more than the other two colleges in the District who also submitted an accreditation report, we had the fewest questions on faculty qualifications. Of the seven areas where we need to respond, three or four should be completed in our focus report which is to be submitted on August 7. We will be giving the accreditation report to the Board at the August meeting. The itinerary for the on site visit is a little different than the original schedule. Most meetings will be on Tuesday and Wednesday, September 20 and 21. The exit interview will be in the afternoon on Thursday, September 22. Both independent Quality Enhancement Plan evaluators we requested were accepted. Ms. Betty Lee Birdsall reported on two of the non-compliance issues identified by the off site team. 3.5.1 has to do with exit competencies. A task force has begun working on a way to bring us into compliance. Dr. Zeigler emphasized that help will be needed from all as we go through this fix. 3.4.1 is related to learning outcomes. The issue related to learning outcomes is something with which many colleges are struggling. Dr. Rosenauer is working on getting out information to the college community related to the QEP. Mr. Bernal asked about whether or not the syllabus template structure passed by the College Council in 2000 is to be followed. Mr. Bill Richardson suggested that syllabi that have all the parts don’t need to be re-written right now. The ultimate objective for consistency, though, is to bring all syllabi into the same format. Dr. Rosenauer sent a copy of the syllabus template to Dr. Benberg, our Southern Association of Colleges and Schools liaison, and he feels it OK. Ms. Kavita Surya, who is doing a lot of the work related to responding to the non-compliance issues as well as the QEP, is developing action plans that will emphasize developing program outcomes in the fall and then work on course syllabi in time for the fall 2006 semester. Technology Report - Mr. Les Germer reported: The committee had a successful first meeting on June 19, 2005. Twelve out of the Seventeen members were in attendance. The committee will meet regularly on the 3rd Tuesday of each month. The committee discussed The Mission and Goals; Meeting Schedule; Pending Issues; Current Project Status. The next meeting will be on July 19, 2005 at 2:00PM. Spring Schedule - Dr. Zeigler reported: The spring 2005 schedule will be rolled over for spring 2006. Chairs were asked to work with Deans to eliminate from the system courses that will not be offered. Faculty Senate - No report Chairs Council - Professor Alex Bernal reported: SAC’s Chairs Council met twice on campus. An issue in the meeting with Dr. Zeigler is increasing the number of child care slots at the SAC Child Development Center available for faculty and staff. The chairs met with the two deans and reviewed the release time form. The form is in the review stage. A meeting on the faculty workstation initiative will be on July 26. Dr. Jessica Howard, Music Department Chair, will be replacing Mr. Bill Richardson on that committee. Student Affairs Council - No report. Staff Council - Mr. Gilbert Castillo reported: Ms. Isabel Castaneda, senior secretary for Distance Education, was named Employee of the Month for July. Mr. Castillo pointed out this is his last College Council meeting he will be attending as Chair of the Staff Council. Dr. Zeigler thanked him for all his good work as Chair of the Staff Council. Student Government - No Report Enrollment Management - Mr. Manuel Flores reported: Two items: 1. He attended the 21st annual conference on recruitment and retention on June 20 - 22. He reminded members of the Council of the importance of the state’s Closing the Gaps Initiative and our Strategic Enrollment Management Plan. In his opinion, San Antonio College is ahead of the rest of the state because of the many initiatives we have in place. 2. A couple of weeks ago Mr. Flores hosted a meeting of Hispanic educators from Texas and a number of other states. He thanked Mr. Gilbert Castillo for his help in hosting the meeting. Budget Update - Mr. David Mrizek reported: FY05: Units and departments running short of money can request additional money to finish summer II and prepare for fall. Units and departments should work with their Deans to first look within the division. Deans can contact the Budget Office if division money cannot be found. Units who have calculated their needs to the end of the FY who will not exhaust their budgets should let their Dean know so other departments can be helped out. FY06: As of this morning, the budget has been entered into BRPT and it is balanced with the amount approved by the Board of $63,008,417. Not included in that figure is the 3% salary increase of $1,446,410, $140,000 to support the new Dental Lab Tech program, nor the expense budgets for the fund 05 accounts which are being converted to annual revenue accounts. I will be shortly be contacting those with converted accounts to determine a projection on revenue and establish an expense budget. Unit FY06 budgets will be available on the Budget Summary Page by the end of the week. You will receive notice when they have been put on the web. Greater emphasis is going to be placed on our staying within our budget allocation. The money for Instructional Technology is a little less than in FY05 in the amount of $1,401,939. There is no low tech money available for FY06. All salary differentials for new hires or job reclassifications will need to be funded from that division’s allocation. Money is not available, as it was this year, in the President’s or Vice President’s accounts. The cap on FTEs has been lifted. New positions can be funded at any time during the year. A Division will be responsible for the total salary and fringe benefits. Positions can be eliminated and the money moved into the operational budget with in a division but only during budget development for the coming year. Once a position is funded, the money will remain in the position for the fiscal year. The Budget Office will help those wanting to fund a new position. FY07: The current plan, so the NE College can begin the process of applying for accreditation with Southern Association of Colleges and Schools, is that the revenue generated by students attending classes at the NE site will be retained by NE. NE will also cover the expenses. Because SAC and SPC have received revenue in excess of actual expenses, both colleges will have some reduction in their allocation for FY07. We should be factoring this shift into our FY06 expenditure planning. Banner Training has begun. Initiators will not be able to initiate nor will budget managers be able to approve budgets without going through training. “How to Manage Your Budget Using Banner” classes will be offered in the new fiscal year. FY06 Planning - See IESC Deans’ Reports: Alumni - No report Lumina Project - Dean Gates Black reported: The District did get the $400,000 grant from the Lumina Foundation. This will provide $100,000 per year to the District. The District Leadership Team is working on planning for the first year. There will be a retreat with the Data Teams and Core teams on each campus and Dr. Kay McClenney, our Coach, and Dr. Brad Phillips, our consultant on Aug. 9 and 10. Three task forces have been established to work with Developmental Math, Gatekeeper Courses, and FTICs (First Time In College Students). Quality Enhancement Plan - Dr. Rosenauer reported: We will start the Raul S. Murguia Leadership Institute the Friday we come back for the fall semester. New faculty will attend to cover issues for an effective first day of class. Other: Baseball Uniform Presentation: Mr. Gilbert Castillo presented Dr. Zeigler with a baseball uniform for this year’s Missions game where he will accompany the drawing winner who will throw out the first pitch. Electronic Customer Satisfaction Survey: Student Affairs is going to implement an electronic customer satisfaction for auxiliary services like the Book Store. It should be in place for the fall. Carolyn Haisler Retiring: This will be the last College Council meeting for Mr. Haisler. Dr. Zeigler thanked her for her many years working for the college. August Council Meeting Cancelled: The College Council will not meet in August. Faculty Graduation Robes Missing: Seven graduation gowns picked up by faculty were not turned in. They need to be turned in so the college will not have to pay for them.
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