Meeting was called to order by Dr. Zeigler.
A. APPROVAL OF MEETING MINUTES:The September 8, 1999 meeting minutes were approved as corrected
Dale Mooso's name was spelled incorrectly on page 3.B. ACTIONS ITEMS:
Curriculum Committee - Finalizing the committee members. There will be two meetings in November and one or so in December. OTE chairs need to get WECM changes in to the committee as soon as possible.
Other - None
C. INFORMATION ITEMS AND REPORTS:
Competency Committee - No Report
Employee Development - Preliminary results from the Employee Develoment Day Conference are: No decrease in attendance; 637 registered for the opening session; 656 turned in registration cards; Approximately 850 were present at the opening session. Audience composition: SAC 38.7%, SPC 37.6%, PAC 12.9%, NVC 2.9%, District 7.9%
On line registration worked quite well. Glitches were discovered and were handled. The goal is to get a data bank of employee development activities. In the future the card readers can be used to scan in IDs to get a good record of the sessions attended by the participants.
Piper Nominations are now being held. We can submit three names because we have 15,000 FTE students.
Bob Zeigler thanked Gary Smith and the committee for the Employee Dev. Day work
Planning Committee - With the adoption of the new Institutional Effectiveness Steering Committee, the Planning Committee has fulfilled its mission and has been disbanded. This report will be removed from future agendas.
Faculty Senate - Richard Oliver reported. The first Senate meeting was to organize for the year. There was a petition presented from the English Department dealing with air quality control in Gonzalez Hall. Other faculty present raised questions about MLC and CAC. The question as to how often filters are changed was brought up. The chair reported that Bernie Zertuche had made a request the Texas Air Quality control Board perform a full test of the air in the campus buildings. This request did not make it out of Human Resources. With a new Human Resource Manager and Risk Manager, it is hoped the request will go forward and air quality will be checked.
Chairs Council - Alex Bernal reported. The Faculty workstation upgrade project is moving forward smoothly. There are 130 new stations available for distribution. Most departments have at least 50% of their computers replaced with the new machines.
The council is studying the impact of the reduced budget as it affects the departments.
At the district level, Alex was re-elected as the Chair of the Chairs.
The other colleges are also looking at the impact of the budget reductions.
There is also a desire for more input from departments regarding how the computers will be distributed to the colleges. Alex would like to receive information about computer needs before the district task force meets to determine next year's purchase and allocation of computers. The process used to provide input to the district worked OK this year but there needs to be involvement from the colleges earlier in the process next year.
There was a desire expressed that when faculty leave or retire that their computer remain with the college. Bob Zeigler supported this position.
Bob Zeigler thanked Alex and his committee for handling the allocation of the new computers.
Staff Council - No report
Student Government - No Report
Data Warehouse Program - Bob Zeigler reported on the status of the project. Dr. Charles Burmeister is coming over to share with us what district is doing with their data warehousing project. Concern was expressed that this project must not draw from our college budget. Data warehousing is needed because of increasing demand for data both internally and externally.
David Mrizek announced that grade distribution information, including productive grade rates and completion rates, is available from him upon request. This information can be at the instructor, course, rubric, department, division and/or college level.
Service Learning Update - Bob Zeigler encouraged those interested to learn more about service learning. 12 - 15 faculty, 40 sections, and 200 students are currently involved this semester.
Budget Update - Status: Not any different nor any better than what was reported at the last meeting. The president has asked Bob Zeigler and Adolph Lopez to get some projections on the deficits that will occur next August. Budget managers are starting to look at where savings can be generated. After all savings have been identified, the deficits will be addressed as directly as possible. Lapsed salaries from the Fall resulted in being within $25,000 of what was budgeted but Flex II has not yet been paid for. After paying for Flex II, we will be going into the Spring with a deficit. If we are careful in use of lapsed salaries in Spring we might make it through Spring within budget. There is no relief for 30's and 40's.
Institutional Effectiveness Steering Committee - Committee members are currently being identified. Having a system in place to continually monitor our institutional effectiveness is something all visiting agencies, THECB and the Southern Association remind us that we need to do. They are happy with what we have but we must continue our efforts. This will not go away.
Richard Oliver clarified bullet 2 on the Institutional Effectiveness process approved at the last council meeting. He wanted to add parentheses around selected words to clarify the paragraph. The modified paragraph is as follows:
The IE Steering Committee will consist of the Deans, six tenure track members of the faculty, (three appointed by the Faculty Senate and three appointed by the Chairs' Council); one adjunct faculty member appointed by the Adjunct Faculty council; four staff members, (two professionals appointed by the Executive Vice President and two classified appointed by the Staff Council). The Manager of Institutional Research and Effectiveness and the Director of Planning and Evaluation will serve as ex-officio members of the IE Steering Committee. The Executive Vice President will chair the Committee and will vote only in the case of a tie.
Enrollment Management - Manuel Flores presented a progress report:
1. He has attended many, many meetings. He has met with a total of 16 groups and talked with around 145 individuals in those groups. The meetings have been very productive. There is a desire to involve many people at the start of discussions about mid-range/long-range planning for Enrollment Management. Enrollment Management requires a broad-based/college wide approach. These meetings have given a good feel of what is being done and provided good insight. There are three areas that are being targeted:
Retention
The internal matriculation pipeline -- what happens to students who begin the enrollment process and then disappear before enrolling?
Marketing/Outreach/Recruiting (MOR).
2. A workforce has been put together which will allow a SAC counselor be assigned to each of 28 targeted high schools. SAC Counselors have already began to lay the groundwork for spring semester 2000 when SAC Mobile Teams will travel to each targeted high school to provide full services: admissions, financial aid application, assessment, course-placement advice, academic counseling, registration. No new money has been spent to do this. It has been done through reallocation of human resources.
A. There are a total of 8 undertakings that will be accomplished this year.
(1) The college access project for HS seniors. Vic King is the contact person.
(2) The College Access Project for the Corporate And Business Community. Gary Chance is the contact person.
(3) Special pops groups "A". Community based programs are targeted. Mary Helen Vera is the contact person.
(4) Special pops group "B", Disabled students.Maria Gomez is the contact person.
(5) Expansion of the summer seniors program. On the student services side, Vic King is the contact person. On the faculty/admin side it is Dean Flores and Chair J.C. Horton.
(6) Summer enrichment program. Carolina Trevino.
(7) The San Antonio Prefreshman Engineering Program. The contact person is Jan Starnes.
(8) The eighth undertaking is simply a continuation of our fair-share of support for distance education.
3. Organizational structure: He is working to develop a mid and long range enrollment management plan. There will be an Enrollment Management Advisory Council which will be comprised of representatives from three task forces: The Retention Task Force, The Internal Matriculation Task Force, the MOR (Marketing, Outreach, Retention) Task Force.
Other:
Charlotte Wolf introduced Pearl English as the new Technical Support Coordinator.
Dr. Hyde is sending out memos to the current ESW committee members. If individuals do not want to continue to serve she will be looking for replacements and possibly adding members to balance the committee.
Bob Zeigler is on a district Y2K committee. All systems are in good shape.
The 15 years of service pinning ceremony was held today.
The Chancellor has talked about a virtual college. Bob Zeigler, Ruben Flores, Nancy Saunders and Helen Torres are on the committee. The committee has not met.
Bob Zeigler, Emily Dibble, Johnnie Rosenauer and Lucky Salinas are on a committee to look at programing for the proposed NE college/campus. The committee is comprised of people from SAC and SPC. The attempt is to not duplicate existing programs if that will adversely affect enrollment at SAC and SPC. Duplication could occur in high demand programs. The Chancellor wants a "needs" report for the December Board meeting.
Rudy Ortiz reported that while headcount numbers were up this fall, contact hours are down about 12,000. One place we are losing contact hours is students who have exceeding the 27 hours maximum in developmental ed classes.
Cecilia Gonzales gave a 75th year anniversary report: There is 25 member steering committee in place. 15 activities have been generally identified. There are 8 major events. The goal is 100% participation of all employees in the celebration. More people are needed on the committee.
The tech fee expenditure plan in the agenda packet was referenced. Bob Zeigler made the following clarification: Technology center expenses are college focused items such as servers, mobile units, and Y2K remediation. CE/Workforce Development monies come from a special fund where the money comes from the students. Deans will send a memo to managers on spending the money allotted to their units.
Roe Hoopes suggested that a proposal be floated whereby 1% of registration fees might be used by admissions and records to provide money for technology when that money is not available from the equipment budget. Bob Zeigler suggested Roe get with the other registrars to formalize the proposal. He will take it to the VPs' council.
Dr. Ramsay will speak to the Senate at 2:00 CAC202 on Wed, October 20. All are invited to attend.
English Department: On Nov 2 at 2:00 a bench in the small mall area between McCreless and Gonzales will be dedicated to the memory of Raul Murgia. The renaming of the honors program will be formally announced at this memorial ceremony.
Grant money is available and Cecilia Gonzales would like to speak to departments on how to access that money. A report was made on grants received and grants in process.
Bob Zeigler pointed out a restrictive clause in the Memorial Policy in that a person has to be employed at the time of death to be so honored. He will bring a suggested revision to the next meeting.
Needs assessment is being done concerning the Palo Alto A&M campus. A packet with surveys were distributed to department chairs willing to help collect data. The surveys are to be given to students and returned to Mike Flores, director of Institutional Research at Palo Alto.
On Oct 27, a coffee will be held in the Loftin employee lounge on behalf of the ACCD Employee Leave Bank. Contributions to the leave bank will be solicited.
Meeting adjourned at 2:50 p.m.