A. APPROVAL OF MEETING MINUTES:
The Wednesday, October 9, 2002 meeting minutes were approved .
B. ACTIONS ITEMS:
Curriculum Committee - Dean Larson reported:
October 15 meeting - A number of items were tabled and were handled
at the meeting
on the 29th.
October 29 meeting recommendations were presented for approval. Passed
Deadlines for submitting items to Curriculum Review were distributed.
New courses
need to be submitted by the middle of November. By December 9
other catalog
changes need to come forward. February is a "drop dead" month
for any changes.
Other -
C. INFORMATION ITEMS AND REPORTS
AACC Video - The Council was shown a video of Jesse Trevinò
receiving the
Outstanding Alumni Award at the American
Association of Community Colleges conference in Seattle, WA.
Competency Committee - No report
Koehler House - Dr. Zeigler reported:
Currently electrical work is being done in the house. Other work
that needs to be done
might cost as much as $5 million. We are working with the ACCD
Foundation to move
their offices to the house. In doing this, the Foundation will
try to raise some money
through private funding and public grants to restore the house.
They will move into the
house in early spring.
The annual Christmas party will be in Loftin because the Koehler House
will not be
available.
Employee Development - Professor Gary Smith reported:
The 2002 Employee Conference end of conference activities are almost completed.
Faculty and staff who worked for the conference will get a $300 voucher
to be used for
another conference of their choice.
Next year's conference is Monday, October 13.
Tuition assistance is still available for faculty this fall. Check
the Employee
Development Web site, http://www.alamo.edu/sac/sacmain/employde/homepage.htm,
for information.
Institutional Effectiveness Steering Committee - Dr. Hoy reported:
The IESC met on November 4. The SAC
2002 - 2003 Comprehensive College Plan
was brought to the Council for approval. The plan passed.
Copyright and Software Issues - Les Germer reported:
The Tech
Center is reviewing all the licensing on all the applications on campus.
Requests are being made to validate the need for the soft ware if the
licenses need to
be renewed. If any software is not properly licensed it is necessary
to stop using it until
the license have been obtained. There are about 600 different
applications in use
across campus.
Faculty Senate - Senate Chair Professor Bill Richardson reported:
The Senate has just completed the Piper
Professor selection process. Professor Carol
Ann Britt and Professor Rita Mayer were selected. The SAC
Alumni Association will
honor them at the student banquet next fall.
A second meeting with District Compensation Office will have as an agenda
item a
presentation of how the faculty salary schedule works. There
is a desire to fix the top
and bottom of the scale.
The Transition Package is being developed. Rather than calling
it a retirement plan, Dr.
Martinez wants to know how we are going to replace individuals who
retire before he'll
support a retirement package, so the plan is a Transition Package.
A survey is being
developed to see how many will be eligible and how many would take
advantage of
early retirement incentives.
The SAC Recruitment Plan is the result of the Access and Equity Committee's
targets
which have been submitted to the State. Dean Flores is heading
up the recruitment
efforts. The purpose is to get us into a better position to recruit
much earlier in the year
and to reach out to colleges and universities. This is in line
with moving the
development of the next year's budget development process so hiring
decisions can
occur earlier.
Chairs Council - Professor Alex Bernal reported:
The Council met on November 7 with Dr. Martinez. Eight issues
are ongoing. Mr.
Bernal highlighted the following three:
The Council supports the idea of the district compensation recommendations.
Not all
faculty received the 4% salary increase this year. There is agreement
that increases
should be 4% across the board not a 4% average.
The Council wants to see a viable district wide recruitment plan.
The hiring process we
now follow has been an ongoing problem. We have a plan.
Mr. Bernal is sending our
plan to the other colleges.
The Council also support tenured faculty not being evaluated as frequently.
Student Services Council -
Flex II registration: 2764 students enrolled in flex II classes.
This is about 500 more
than last year.
ADA: Seminars are being held to help people know more about American's
With
Disabilities Act requirements. 850 students currently here at
SAC have a qualifying
disability.
Staff Council - Staff Council President Cynthia Price reported:
Scholarships were rewarded to two people.
Ms. Paula Hutton, LRC, was selected Employee of the Month.
The Council is working on getting elections on line.
There will be a food drive in December.
The Door Decorating Contest will again be sponsored by the Council.
No report
Dr. Zeigler reported that he had an open meeting with students last
week. A report
from Student Government was given to him and it will be presented to
VIA to set up
some Park And Ride opportunities.
Enrollment Management - No Report
High tech purchases need to follow what was approved in the Technology
Purchase
Plan. No additional purchases will be approved.
Deans' Reports -
Dr. Hyde: Hiring needs for FY04 are being gathered.
FY03 Planning - No report.
Title V - No report
Other:
United Way Campaign: The college is tracking to meet or exceed last year's giving.
SACS Accreditation - Dr. Johnnie Rosenauer talked about the components
and time
lines for the reaffirmation.
The Southern Association of Colleges
and Schools conference will be in San Antonio
this December.
Our Leadership Team will travel to Atlanta, GA in January 2004 for orientation
for our
Compliance Report and Quality Enhancement Plan development.
There are four main components to our accreditation reaffirmation process:
The Compliance Report is due in March, 2005
The report will be reviewed by an Off Site Review Team.
The Quality Enhancement Plan (QEP) is due in August, 2005.
The On Site Review Team will review our QEP and seek information requested
by the
Off Site Team.
The new process is much more of a self initiative than answering all
the "must"
statements in the old system.
There will be much less overhead costs associated with the new process.
The Leadership Team will oversee the process.
Our object is to be in compliance with all elements. If
we are out of compliance we
need a plan to get into compliance. We should be reporting that
we have been doing
the things we should be doing for at least several years. We
cannot start in 2005.
Dr. Zeigler stated that the purpose of Dr. Rosenauer's presentation
was to give general
information. Regular reports will be given as we move forward
in the process. The new
system will result in there not being as many committees as we had
last time.
Smoking
Policy - The policy sets the smoking distance from the buildings
at 12 feet.
There are going to be signs mounted to identify the 12 foot distance.
Dr. Zeigler and
Ms. Debbie Garcia have identified where the signs are going to be located.
Special Event
Parking - There are a number of events at the college that request
places to park. This is becoming problematic. A proposed
Special Events Parking
Policy was distributed which puts some limits on the number of events
and number of
spaces that might be available for each even. The Council was
asked to review the
policy for the next meeting.
Rylander Texas School Performance Review - Dr. Zeigler reported:
The whole District is being reviewed. The review is very comprehensive
and has been
commissioned by Comptroller Rylander. It requires the colleges
and District offices to
provide a lot of information covering a lot of areas of operation and
performance. The
Office of Institutional Effectiveness is coordinating the collecting
of the information.
Most of the information supplied will be supplied in electronic form
either on a CD or,
where the information is available on the Web, a Web site will be provided.
While much of the material requested is readily available, we do not
have detailed
organizational charts to the function level for each department or
unit. Each
department and unit is being asked to develop the charts identifying
the number of
individuals assigned to each function and a listing of their individual
job title.
Trees from the Koehler Grounds - Three trees will be removed
because they are
diseased and can fall over.
Young
Men's/Women's conference - Information on the conference will be
forthcoming. $60,000 in scholarships will be given away the day of
the conference.
A Maymester Idea - PAC has had a Maymester which occurs between
the end of the
spring semester and the beginning of the first summer. Classes
will be three hours a
day, five days a week. Professor Tom Billimek is offering four
sections and suggested
others try it. PAC has had great success and a lot of students
have taken advantage of
the opportunity. Dr. Zeigler asked Mr. Billimek to work with
Mrs. Roe Hoopes and Mr.
Tom Campos to work out some of the problems.
Music While You Wait - Mr. Les Germer reported that music is
now on the phones
when people are put on hold. Lite Jazz is the music supplied.
Summer and Fall Schedule Development Time Lines - The time lines
for developing
the summer and fall schedules are out. If anyone needs training
on how to enter the
schedule, Mrs. Hoopes will offer that training.
A Tragic Death - Professor Mary Ann Greenlees lost her daughter
in a car accident
over the weekend. The funeral was this morning.
Image Campaign
- Dr. John Hammond distributed a copy of SAC's Image Campaign.
This is different from the traditional marketing campaign. It
is an opportunity to educate
the community about the college.