Admissions & Aid

Gather Documents

1. Acceptable proof of having received the bacterial meningitis vaccination

• A form with the signature or stamp of a physician, designee, or public health personnel with the agency name and address; which documents when (month, date, year) the vaccination or booster was administered.
• An official immunization record generated from a state or local health authority.
• An official record received from school officials, including a record from another state.

2. Acceptable documentation for medical exemption

• A certificate (a Magnus Health form is available) signed by a physician who is duly registered and licensed to practice medicine in the United States.  In which it is stated that, in the physician’s opinion, the vaccination required would be injurious to the health and well-being of the student.
• A letter on the physician’s letterhead with the above statement that includes the physicians signature and date.
• Prescription notes and letters over 2 weeks old will not be accepted.

3. Acceptable documentation for taking only online courses

• Complete the Alamo Colleges District online waiver form
• Waiver is for 3 weeks. 
• Form must be updated and resubmitted for each term or semester only online courses are taken.

4. Acceptable documentation for conscientious objection exemption

• The Department of State Health Services community college conscientious objection form.
• Complete the requested information.  Print the certificate.  You must use the form’s print button.  The correct exemption certificate will have a number in the upper right-hand corner. 
• the Department of State Health Services Affidavit for Exemption from Immunization.  This form must be notarized and mailed to Magnus Health, copies are not accepted.

Submitting Documents

Allow 2 to 5 business days for processing

1. To submit vaccination records, or medical exemption

• Log in to ACES.  Go to the Student tab.  Click the HOLDS link located under Academic Profile. Look for the bacterial meningitis hold.  You will not see the hold unless the law applies to you. A “BM” will show you meet the criteria and must submit the documentation before the hold is removed to allow for registration.
• Under the Start Here tab, click Magnus SSO.  You will be redirected to the Magnus Health web site. Complete the process as directed. 
• During the upload process you will be requested to submit the $10.00 retention fee to Magnus Health.
• The Magnus barcode cover sheet must accompany your shot record when sending documents by mail or fax
• Scan and upload (this is the quicker method), fax, or mail your vaccination record and barcode cover sheet to Magnus Health.  Magnus Health does not accept emailed records.
• Magnus will review your documents and email an approved or rejected confirmation receipt.  Your hold will be removed with Alamo Colleges within two to three business days after approval.

2. To submit the conscientious objection exemption

• Log in to ACES.  Go to the Student tab.  Click the HOLDS link located under Academic Profile. Look for the bacterial meningitis hold.  You will not see the hold unless the law applies to you. A “BM” will show you meet the criteria and must submit the documentation before the hold is removed to allow for registration.
• Under the Start Here tab, click Magnus SSO.  You will be redirected to the Magnus Health web site. Complete the information as directed.
• The Magnus barcode cover sheet must accompany your shot record when sending documents by mail or fax
• If you are submitting the community college conscientious objection form (from above link) you may upload to Magnus.
• During the process you will be requested to submit the $10.00 retention fee to Magnus Health.
• If you are submitting the notarized affidavit conscientious objection form, THE ORIGINAL EXEMPTION FORM MUST BE SUBMITTED TO MAGNUS HEALTH BY MAIL with the barcode coversheet.  Faxed or uploaded copies will not be accepted.  Magnus Health does not accept emailed records.
• Processing of conscientious objection documents will take two to five business days after they are received.
• Magnus will review your documents and email an approved or rejected confirmation receipt.  Your hold will be removed with Alamo Colleges within two to three (change to read “two to three”) business days after approval.

3. To submit the online courses only waiver

• The online waiver must be submitted to the Admissions & Records office of the campus you are attending.
• Do not send Online Waiver to Magnus Health

On-Campus Computer Access

Students can use the following computer labs to upload their documents to Magnus Health. 

Vaccine Resources for Students