Course Exam Services
Employee Development Day | Friday, October 30, 2026 | College Closed
Veterans Day | November 11, 2026 | College Closed
Thanksgiving Holiday Break | November 26-29, 2026 | College Closed
Winter Holiday Break | December 19, 2026-January 3, 2027 | College Closed
CES services may be suspended for a day or longer based on operational needs, including staffing levels, testing center availability, and other related factors.
Here at Northwest Vista College (NVC), we are committed to creating equitable testing opportunities for all students and ensuring they have access to an appropriate environment in which to complete their course exams. To support this commitment, NVC provides two locations on campus for Course Exam Services (CES), with each location designed to meet different testing needs. Together, these locations allow us to support students who need standard exam services, such as make-up testing, additional or extended time, calculators, notes, or other instructor-approved exam tools, as well as students with documented accommodations that require specialized physical space, technology, equipment, or additional support.
Course Exam Services (CES) provides in-person proctoring for students enrolled in Northwest Vista College courses through the following two testing environments:
- Vista Learning Hub (VLH), Cypress Campus Center, Building 17: Course exams, including but not limited to the following:
- Make-up Exams
- Additional or Extended Testing Time
- Calculators (Provided by Student)
- Notes, Scratch Paper, Index Cards, Math Formulas and Equation Charts (and other instructor-approved exam tools)
- Testing and Assessment Center, Desert Willow Welcome Center, Room 221: Course exams for students with the following requirements:
- Specialized Physical Space
- Assistive Technology ( Screen reader, Speech-to-Text, Text-to-Speech, Specialized Keyboard)
- Personal Assistive Technology Devices (Student Provided)
- Student Provided Personal Care Attendant (PCA)
Our goal is not to limit access to testing services, but rather to ensure that every student is connected to the testing environment best equipped to support their individual exam needs while providing equitable access to course examinations across NVC.
Please note that same-day appointments for Course Exam Services are not available. If an exam is due on the same day that a CES request is submitted we unfortunately cannot honor the request, and the instructor will need to utilize alternative resources.
All CES proctoring services are provided in person and by appointment only. Drop-ins are not accepted.
A valid photo ID is required of all testers. NO EXCEPTIONS
Before students can schedule an exam for Course Exam Services (CES), as their instructor you must submit an Exam Form (linked below) for each student requiring a course exam service. The CES Teams only administers exams that are accompanied by this Exam Form with specific instructions from you, the instructor.
Once the Exam Form is submitted and reviewed, students will receive an e-mail to their student ACES e-mail, provided by their instructor on the exam request form, with information on scheduling their exam along with the location of their exam. Please inform your student(s) to monitor their ACES student email with a link to schedule their appointment.
To submit the online exam form, faculty will sign in to Microsoft 365 using their ACES e-mail and then sign in to ACES before the form launches. If already logged into Microsoft 365, it may take a moment to access the sign-in information before the page loads. Personal Microsoft 365 accounts cannot access the online exam form.
Student Guidelines for Course Exam Services
Welcome to Course Exam Services (CES). To maintain a smooth and fair exam process, please adhere to the following guidelines:
Standard Course Exams and Make Ups
All course exam services including make ups and extended time, students will be completed in the Vista Learning Hub (VLH) located in the Cypress Campus Center.
Accommodation Course Exams
For students who have submitted proper documentation through our Student Accessibility Services (SAS) department, they have an option to complete their course exam in the Testing and Assessment Center located in the Desert Willow Welcome Center, Room 221.
Scheduling and Identification
All Course Exams are proctored by appointment only (Same-day appointments or drop-ins are not accepted). Students must schedule an appointment during the posted testing center hours of operation.
- Instructor must submit testing request (linked above under Faculty Resources). Once you receive a confirmation email from the testing center, you can schedule an appointment.
- Appointments should be made according to the parameters set by the course instructor.
- Ensure you arrive with enough time to complete your test.
- Students arriving 20 minutes past their scheduled appointment time will need to reschedule
Students must present a valid picture ID. CES cannot administer an exam to anyone without proper identification.
- Acceptable forms of ID include a driver’s license, student ID, or passport.
Exam Timing and Materials
Exam Duration: Students will be informed of the maximum time allowed by the instructor for the exam.
- All exams must be turned in by closing time, regardless of completion status.
Allowed Materials: Students may use only materials permitted by the instructor.
- Any other items, including food, drinks, cell phones, and other electronic devices, must be secured in a locker provided by the Testing Center Advisor, or in a separate location in the Vista Learning Hub
- Students are responsible for bringing their own allowed testing materials, such as pens, pencils, scratch paper, and calculators.
Conduct in the Exam Area
- Students must maintain silence in the exam area.
- Talking or causing disruptions will result in the exam being collected and returned to the instructor.
- Students must stay in the examination area until the test is complete unless explicitly allowed by the instructor
- Leaving the exam area without permission will result in the exam being collected and returned to the instructor.
Academic Integrity
Students must follow the Academic Integrity Policy (F.4.2). Any issues of scholastic dishonesty, such as academic misconduct, cheating, or collusion, will result in the exam being collected and returned to the instructor.
- The instructor will be notified, and an Academic Integrity Report may be filed. Refer to the Student Code of Conduct for more details.