HEERF Student Aid Grant

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Federal Reporting Requirements

Northwest Vista College
Higher Education Emergency Relief Fund
Quarterly Report for Calendar Quarter ending September 30, 2021

Grant Program: Higher Education Emergency Relief Fund – Student Emergency Financial Aid Grant (CFDA 84.425E)
Grant Program Office: Education Stabilization Fund
PR/AWARD #: P425E202516
Project Title: Northwest Vista College CARES Emergency Student Aid Project
Budget & Performance Period: April 25, 2020 – May 11, 2022
Current HEERF Award Amount: $20,708,545.00

REPORTING PERIOD: July 1, 2021 through September 30, 2021

    1. Institutional Acknowledgement
      On April 17, 2020, Northwest Vista College’s Authorized Representative and President, Dr. Ric N. Baser, signed the Certification and Agreement for Emergency Financial Aid Grants to Students under the Higher Education Emergency Relief Act (HEERF), authorized by the Coronavirus Aid, Relief, and Economic Security (CARES) Act, uploading and returning the document to the U.S. Department of Education as part of the institutions’ application submission to the HEERF- Student Emergency Financial Aid Grant program via the Grants.gov portal. In signing the aforementioned certification and agreement document, Northwest Vista College (NVC) assured its intent to use no less than 50% of the Federal funding received under Section 18004 (a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students. Additionally, through the signing of this certification and agreement form and the acceptance of HEERF Student Emergency Financial Aid Grant funds authorized by the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) and the American Rescue Plan (APR), NVC assures that the institution agrees to the terms, conditions, and requirements stipulated in the CRRSAA (a)(1) Supplemental Agreement and the ARP (a)(1) Supplemental Agreement, using the funds designated under these (a)(1)  programs to provide Emergency Financial Aid Grant to students.

    2. NVC has received a total of $20,708,545 in Higher Education Emergency Relief Act- Student Emergency Financial Aid Grant funds, as authorized and enacted into law by the following public laws and allocation amounts:
              Public Law 116-136, CARES HEERF I Allocation: $3,464,310
              Public Law 116-260, CCRSSA HEERF II Allocation: $3,464,310
              Public Law 117-2, ARP HEERF III Allocation: $13,781,925

    3. Amount of Student Emergency Aid Grants
      The total non-cumulative amount of emergency financial aid grants disbursed to Northwest Vista College students from the Higher Education Emergency Relief Act – Student Emergency Financial Aid Grant portion, authorized under Section 18004(a)(1) of the CARES Act, CRRSAA, and ARP for the 3rd Calendar Quarter, during the period spanning July 1, 2021 through September 30, 2021, is: $5,116,624.42.

      During the third calendar quarter, NVC disbursed its remaining funds allocated through the CRRSAA Act (a)(1) Student Emergency Financial Aid Grant program, totaling the amount of $323,456, and disbursed an additional $5,116,624 in emergency financial aid grants to students using funds allocated through the ARP Act (a)(1) Student Emergency Financial Aid Grant program.

      Previous cumulative student emergency financial aid grants totals disbursed:
              Report 1 (May 17, 2020): $2,120,721
              Report 2 (July 2, 2020): $2,493,133
              Report 3 (August 17, 2020): $2,615,471
              Report 4 (September 30, 2020): $2,809,839 
              Report 5 (December 31, 2020): $3,096,959
              Report 6 (1st Calendar Quarter ending March 31, 2021): $3,330,249
              Report 7 (2nd Calendar Quarter ending June 30, 2021): $3,272,895

    4. Estimated Number of Students Eligible to Receive Emergency Aid Grants
      The estimated total number of Northwest Vista College students eligible to receive Emergency Financial Aid Grants to Students under the CRRSAA (a)(1) and ARP (a)(1) HEERF Student Emergency Financial Aid Grant programs is: 24,762.  This estimated total was derived using the Fall 2020, Spring 2021, Summer 2021, and Fall 2021 student enrollment, using the amended student eligibility criteria to receive emergency financial aid grants under HEERF programs published in the Federal Register on May 14, 2021.   


    5. Number of Students Receiving Emergency Aid Grants
      As of the close of business on September 30, 2021, the total non-cumulative number of students who have received a HEERF Student Emergency Financial Aid Grant under the CRRSAA (a)(1), and ARP (a)(1) HEERF programs during the 3rd Calendar Quarter (July 1, 2021 – September 30, 2021) is: 8,291.


    6. Institutional Methodology
      Current Update to Methodology
      The methodology which Northwest Vista College applies to determine which students receive HEERF Emergency Financial Aid Grants is aligned to the guidance and updates issued by the U.S. Department of Education for CRRSAA (a)(1) and ARP (a)(1) programs, with the current approach based on the amended regulations pertaining to student eligibility criteria to receive emergency financial aid grants under HEERF programs, which was published in the Federal Register on May 14, 2021.  Northwest Vista College continues to prioritize students with exceptional need, such as students who receive Pell Grants or are undergraduates with extraordinary financial circumstances in the awarding emergency financial aid grants to students. NVC provides emergency financial aid grants to eligible students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance, such as food, housing, course materials, technology, health care, and childcare). Applying the USDOE clarified "student" definition, NVC considers that any individual who is or was enrolled at the institution on or after the date the national emergency was declared for COVID–19 may qualify for assistance under the HEERF programs, which includes citizens, permanent residents, refugees, asylum seekers, DACA recipients, DREAMers, and similar undocumented students, as well as students enrolled exclusively in distance education programs, with NVC prioritizing exceptional need in the awarding of HEERF emergency financial aid grants.

      NVC students can request emergency aid assistance through an electronic application available in the ACES student portal and accessible through the NVC website. Adhering to U.S. Department of Education guidance, documentation of expenses is requested from students applying for HEERF Emergency Financial Aid Grants assistance, but is not mandatory. The online student application asks students questions pertaining to their need for assistance and the amount being requested, and requires students to electronically certify that the funds for which they are applying are for expenses resulting from the disruption of campus operations due to the COVID-19 pandemic.

      The Student Advocacy and Resource Center, in collaboration with the NVC Student Services leadership, has developed a rubric for what an appropriate award would be for different categories of expenses. The rubric serves as a guide for NVC in the award decisions for student emergency financial aid grants. With a maximum award of $6,000 per semester for continuing students, HEERF Emergency Financial Aid grant screening awards are based using the following amounts:
      • $2,000 for students who are parents of children under the age of 18
      • $600 for dependent students
      • $1,000 for independent

      While student awards are based on dependent, independent status, and parental status, student actual eligibility will be based current guidance and updates issued by the U.S. Department of Education pertaining to HEERF Emergency Financial Aid Grants, AND supportive assessment provided by a case management team. The award amount depends on the number of applicants, availability of funds, and need demonstrated in the application.

      HEERF Emergency Financial Aid Grants information is housed on the Students Emergency Aid page of the Alamo Colleges/Northwest Vista College website. It is also included on the Student Advocacy & Resource Center web page. Both pages are searchable using Google and using the Northwest Vista College website search tool. The information is further promoted through student and employee email, COVID-19 newsletter updates and NVC social media channels (Facebook, Twitter and Instagram). 

      Previous methodology approaches are found in the NVC HEERF Student Aid archived reports.

    7. Information to Students on Emergency Financial Aid Grants
      The instructions, directions, and/or guidance pertaining to the Higher Education Emergency Relief Fund (HEERF) Student Emergency Financial Aid Grants funding authorized under Section 18004(a)(1) authorized by the ARP, CCRSSA, and the CARES Act received by Northwest Vista College and available for disbursement, have been provided to students on the institutional website, student emergency aid application, email communications sent to students, NVC social media sites, and in the Student Information System (award status/outcome), and can be viewed by clicking on the following link:


Archived CARES Act HEERF Student Aid Reports