Application and Enrollment Steps First Time In College Students

First Time In College Students

Below are the steps to enroll in classes at Northwest Vista College. Download our enrollment checklist or click each item below for additional information. Contact Vista Central with any questions.

Download Printable Enrollment Checklist

 

 Helpful Tips

  • The enrollment process can take 3-4 weeks from completion of an application through registration/orientation.

 

Application And Enrollment Steps

Step 1: Explore Your Pre-Major and NVC's Institutes

All programs of study at NVC are grouped into five institutes that match students’ areas of interest with career goals, giving them a clear path to the career they have in mind. It’s designed to help students take control of planning for their future.

When students submit their application to NVC, they will be asked to select an institute and a pre-major. It is best best to explore your pre-major and NVC's Institutes before you apply. Once you apply, we can help you identify your math pathway.

Explore the NVC Institutes and career options

Step 2: Complete and Submit Application For Admission

All students will submit an application through ApplyTexas. Please allow five business days for processing. Once your application is processed, you will receive two emails – a confirmation from ApplyTexas and an email from NVC with instructions on accessing your student portal called ACES.

If you have not received a confirmation email from the Alamo Colleges District after 5 business days, please contact Vista Central and an enrollment advisor can assist you with checking your status and obtaining your ACES credentials.

Submit your ApplyTexas application

Step 3: Submit All Official High School Transcripts or GED Scores

First Time in College Students who are still in high school will submit one official transcript at the time of application that includes six complete semesters. They will also submit a final official transcript after graduation that reflects their graduation date.

First Time In College students who have already graduated from high school will submit one official final transcript that reflects their graduation date.

GED graduates must submit their test scores report issued by the state where the test was taken and passed.

Home school transcripts must be notarized.

Foreign transcripts must be evaluated and translated from any company listed at www.naces.org. The original foreign transcript must accompany the evaluated document.

Students may submit official transcripts three ways:

  • In Person: Hand-deliver transcripts to the Records and Residency Office in CCC 100 or at Vista Central. Transcripts MUST be in a sealed envelope. Open transcripts will not be accepted.   

  • Electronically: Schools can send electronic PDF transcripts to NVC through a secure server such as Parchment, ESCRIPT-SAFE, or National Student Clearinghouse and Transcripts using email address
    nvc-records@alamo.edu.

  • By Mail: Mail sealed official transcripts to NVC at 3535 N. Ellison Dr., San Antonio, TX 78251. Please mark transcripts “ATTN: Records and Transcripts.” 
Step 4: Log Into ACES Account

After you have received your email from NVC that contains your ACES username, you will need to log in to your ACES account. You may also obtain your username by visiting the ACES website and clicking on “Get My ACES Username.”

Follow the instructions for the default password to log in for the first time.

For technical assistance, contact the Help Desk at 210-485-0555.

Log into your ACES account

Step 5: Activate Your AlamoNAVIGATE Checklist

Click on the "Start Here" tab and then click on "AlamoNAVIGATE" to access your checklist for enrollment.

This personalized checklist will help you track your next steps and show all the items needed for your enrollment with Northwest Vista College.

You'll be able to configure your notifications to receive text messages about important steps!

Step 6: Upload Bacterial Meningitis Documentation (In AlamoNAVIGATE)

This step only applies to students under the age of 22.

Shot records must contain:

  • The student's name
  • The student's date of birth
  • The date the shot was administered
  • The stamp or signature of the administering physician

In AlamoNAVIGATE, select "Turn In Shot Records" and click on the "Secure Site" link to upload your documents. There is a $10.50 processing fee. Please allow 3 business days for processing.

Students taking only online classes may submit a waiver form in person at the Records Office.

For more information on complying with the bacterial meningitis law, including applicable waivers, visit www.alamo.edu/meningitis.

 

View a step-by-step guide and helpful tips for uploading shot records

Submit Bacterial Meningitis Vaccination Waiver for Online-Only Courses

Submit the Conscientious Objection Form

The Conscientious Objection Form must be signed by a representative from the Alamo Colleges District prior to submitting the form to Magnus Health. Otherwise, the form will not be accepted. Students must still pay the $10.50 upload fee when submitting the Conscientious Objection Form.
The Online Waiver may be emailed directly to nvc-records@alamo.edu and does not require students to pay the $10.50 upload fee, but the waiver is valid for online courses only.

 

 

Step 7: Complete the Go FAARR and Test Prep Modules (In AlamoNAVIGATE)

The Go FAARR module is required for all new students, and the Test Prep module is required for all students who are required to take the TSI placement test. Students who are not required to take the TSI may skip the Test Prep module.

After you activate your AlamoNAVIGATE checklist, click "complete Go FAARR and Test Prep Modules" on your MyPath.

Click on “Enroll” and then “Incomplete” to access and complete the modules. Please note that the modules may not be compatible with all smart phones or tablets and may need to be completed on a desktop computer.

Step 8: Take the TSI College-Readiness Placement Test

Take the TSI assessment exam to determine your placement into college-level English and Math courses.

Students may be exempted from the TSI with qualifying scores or documents, which may include SAT/ACT scores; AP, Dual Credit, or CLEP credits; college prep courses completed in high school; or qualifying previous college English and Math courses.

Visit AlamoNAVIGATE and click on "Take Your Placement Test" for information on hours, exemptions, and frequently asked questions.

College Prep Courses: For students taking college prep courses in high school, these classes cannot be used to exempt you from placement testing until we have received the final high school transcript. Please speak with the Testing Office for questions.

Visit the Testing Center website

Step 9: Complete Math or English Refresher Course(s)

NOTE: This step may not apply to all students.

Students who take the TSI and do not place at college level will be required to take a refresher course before registering for classes. AlamoNAVIGATE will display your scores and more information on scheduling a refresher course.

Click Here to Learn More about Refresher Courses

Refresher courses are offered at no charge but save time and money and offer the opportunity to move into higher level courses. Refresher courses must be scheduled in person. Visit the Readiness Center to schedule your refresher course.

Visit the Readiness Center in the Cypress Campus Center (CCC) Room 200.

Step 10: Sign Up For New Student Orientation

First Time in College Students will register for classes during their New Student Orientation (NSO). Once all enrollment steps are complete, visit AlamoNAVIGATE and click "Sign Up for New Student Orientation."

Please note that ALL enrollment steps MUST be completed prior to attending New Student Orientation or you will not be permitted to remain in the session and will have to reschedule for a new date.

After registering for courses, students are responsible for securing their financial aid, securing their Veterans Benefits, or paying for classes out of pocket, either all in one payment, or on a payment plan.

Payment deadlines are always on Sunday at 1 p.m.

Sign Up For New Student Orientation

 

Important Dates and Deadlines

Please click on each tab below for more information about deadlines and NVC policies.

Semester Options

Application and Registration Deadlines

Click the link below and select the "Registration" calendar for the semester you are interested in applying for. You will be able to view the start and end dates for the Apply Texas application and for self-registration for courses.

Application and Registration Dates

Enrollment Management Period (EMP) Registration (Self-Registration Locked)

What is the Enrollment Management Period (EMP)?
The Enrollment Management Period (EMP) is always the last week before classes begin. During this time, self-registration through ACES is locked, meaning students cannot add or drop classes through ACES.

All schedule changes, either registration for additional classes or dropping classes you have already registered for, MUST be done in-person with the Main Advising Office, located in CCC 108. Schedule changes will NOT be processed over the phone or via email, and all registration is first-come, first-served.

Additionally, students will only have one opportunity to make schedule adjustments during EMP weeks.

Self-registration will open back up through ACES on the first day of classes. Students will only be able to register for courses that have not yet had their first meeting.

Example: A student registering on Monday afternoon at 2 p.m. cannot register for a MW class that started at 8:00 a.m., but they can still register for a MW class that meets at 3 p.m.

New Transfer students to the Alamo Colleges and returning students who have been away from school for more than one year may still visit Vista Central prior to registering if they need to see a Certified Academic Advisor to help select their courses.

To Register For Classes During EMP:

(In order to be eligible to register for classes during EMP, students must have been registration ready prior to EMP beginning, which includes submitting their ApplyTexas application and clearing all enrollment holds. First Time In College Students must have already attended a New Student Orientation.) 

  1. Students should look up their Course Registration Numbers (CRNS) through ACES prior to arriving on campus.

  2. Students should have a backup plan of other courses they would like to register for if the class they want is full by the time they arrive.

  3. Students must be prepared to pay for classes the day they register to prevent being dropped for non-payment.

  4. Students will visit the Records Office after looking up their CRNs to register. This is offered on a first-come, first-served basis, but students can sign in online ahead of time to reduce their wait time. Click here to sign in, and select the line for "Late Registration."
Payment Deadlines

Students who do not pay for their courses by the payment deadline will be dropped for non-payment.

Students may choose to pay for their classes all in one installment or sign up for a payment plan.

Students using Financial Aid should verify that their financial aid checklist has been completed through their ACES account.

For more information about how to pay your tuition, signing up for a payment plan, or payment deadlines, visit the Business Office.

After the initial payment due date has passed, payment arrangements are due at registration. Purge for non-payment will run on the Sunday night following registration.

Click the link below and click on the "Registration and Payment Deadlines" calendar for the semester you are enrolling for.

Payment and Payment Plan Deadlines

First Day of Classes

Click on the link below and select the "Academic Calendar" for the semester you are applying for.

Please note that Northwest Vista College offers multiple start dates throughout the semesters, so be sure to look at the correct term.

Fall and Spring Terms: 16 week courses, Flex I, and Flex II
Summer Terms: Maymester, Summer I, Summer II, and Summer 8

First Day of Classes