Academic Probation

You may not be aware that academic probation is part of a process that could have serious consequences. You could be in jeopardy of being dismissed from college on Academic Dismissal if your situation does not improve. Dismissal for scholastic reasons may also severely restrict your choices of universities and programs in the future. If you are on financial aid, veteran’s assistance, or a family health insurance policy, you run the risk of losing the assistance unless you take steps to improve your academic standing.

 

What is Academic Probation?

Students who begin any semester term in Good Academic Standing but fail to maintain an overall GPA of 2.0 or higher are placed on Academic Probation. Students are notified via their ACES email regarding their academic standing. They may also have a registration hold placed on their account which will require them to speak with their academic advisor before being able to register for classes. Students are encouraged to schedule an appointment with their academic advisor as soon as possible to discuss ways to improve their GPA and return to good standing.

What happens if I am placed on Academic Probation?

Students may re-enroll for one semester after meeting with their
Academic Advisor. Once on probation, students are limited to a maximum
course load of 12 credit hours every semester. A registration hold is
placed on your account, and you may need to submit mid-term progress
reports to be eligible to enroll for a following semester. A students'
academic standing is evaluated after each semester. In order to continue
attending, students must earn a semester GPA of 2.0 or higher. If
students on Academic Probation fail to earn a 2.0 or higher they will be
placed on Academic Dismissal. See Academic Dismissal for more
information.   Academic Probation status is removed once a student earns
both a semester and overall institutional 2.0 GPA.

What is Continued Academic Probation?

Students on Academic Probation may continue enrollment if they earn a
semester GPA of 2.0 or higher. They will be enrolled under the status of
Continued Academic Probation after meeting with their academic advisor.
Students on Continued Academic Probation are limited to a maximum
course load of 12 credit hours every semester. A registration hold is
placed on your account, and you may need to submit mid-term progress
reports to be eligible to enroll for a following semester. A student's
academic standing is evaluated after each semester. In order to continue
attending, students must earn a semester GPA of 2.0 or higher. If
students on Continued Academic Probation fail to earn a 2.0 or higher,
they will be placed on Academic Dismissal. See Academic Dismissal for
more information. Continued Academic Probation status is removed once a
student earns both a semester and overall 2.0 GPA.

Is there anyone that can help me while I am on Academic Probation?

 It is our sincere desire to assist you in reaching your educational goal. We highly encourage you to complete the Probation Self-Assessment  and bring that with you when you meet with your assigned advisor. Together, you and your advisor will develop a Student Success Action plan to help you get back on track!  Some additional areas of assistance we strongly recommend that you utilize are:

  • Speak with your instructor(s) during their posted office hours or before/ after class. Make sure you understand the course expectations and requirements.
  • Tutoring Labs located at each respective department(s).
  • Academic Advising for assistance in developing a plan to improve your academic standing; Meeting with your Academic Advisor regularly ensures that you stay on the correct path. You advisor will also be able to help you with career and major exploration.
  • The Access Office for disability-related services.

We strongly recommend that you utilize these resources as soon as possible to develop a positive plan of action. All resources are free!

What happens if I am not academically successful while on Academic Probation or Continued Academic Probation?

If at the end of the semester your semester GPA is not at least a 2.0, you will be placed on Academic Dismissal. If placed on Academic Dismissal you will have the following options:

  1. Sit out for at least one semester. Upon completion of the sit-out period you will need to complete the Academic Dismissal petition process to be able to discuss your enrollment eligibility. 
  2. If you do not wish to sit out, you may be considered for enrollment in the following semester by submitting an Academic Dismissal Petition for review by an advisor. Advising sessions for Dismissals begin on the first day of registration for fall or spring and must be completed by the deadline indicated on the Dismissal webpage.
What is the Back on Track Module?

 Back on Track Module

The Back on Track Module helps students understand what Academic Probation means, and what it could lead to if this continues. It will give the student ways and strategies to get them back on the right track. There are many resources for students on campus that can help them refocus on their education. This Module will go into detail about how and where you can find these resources.

FAQs about Academic Probation

How do I get placed on the Back on Track Module?

You will be placed on the Back on Track Module by the academic standards team or by your academic advisor during your probationary semester.

Where is the Back on Track Module?

The Back on Track Module is located is a Canvas accessible on your MyCourses tab in ACES. You will receive a invitation to be apart of the module. You will need to accept to be able to complete the module.

What do I need to do?

You will need to complete the module in it's entirely including the Post-Assessment. You have two attempts to pass the Post-Assessment with an 80 or higher.

How do I get the hold removed?

There are two ways to get the hold waived:

  • Once you completed your module and the Post-Assessment with an 80 or higher- You can reached out to the Academic Standards Team at nvc-ast@alamo.edu.
  • If you completed the module, but did not receive a 80 or higher and have used your attempts- You will need to schedule an appointment with your assigned advisor. After a conversation regarding your current progress and ability to pass courses in your probationary semester, your advisor may waive the hold for you. If the advisor has concerns about your ability to be successful, or you might be failing your current courses, they will discuss the best course of action, and might not waive your hold until final grades are available.

I don't see the Back on Track Module.

If you don't see or find your module, please contact the Academic Standards team at nvc-ast@alamo.edu. If you are not currently enrolled in classes, but previously on Probation the last term you attended, you will be placed on the module on the term that you are returning.