Application And Enrollment Steps for Transfer and Former Students

Thank you for your interest in transferring to Northwest Vista College. Below are the enrollment steps and helpful information on NVC’s transfer and grade policies.

Former Students: Previous NVC students who have not attended class for more than 1 year (3 semesters) will need to reapply and complete any applicable enrollment steps prior to registering for classes. 

Students who need assistance with or have questions about the enrollment process are encouraged to contact or visit the Vista Central: Welcome and Admissions Center. You may speak with an enrollment advisor or use our computer lab to complete your enrollment steps.

 Helpful Tips

  • The enrollment process can take 3-4 weeks from completion of an application through registration/orientation. 

Transfer and Former Students

Below are the steps to enroll in classes at Northwest Vista College. Download our enrollment checklist or click each item below for additional information. Contact Vista Central with any questions.

Download the enrollment checklist

 

Application and Enrollment Steps

Step 1: Explore Your Pre-Major and NVC Institutes

It is best to explore your pre-major and NVC's Institutes before you apply. Once you apply, we can help you identify your math pathway.

Explore the NVC Institutes and career options

Step 2: Complete and Submit Application for Admission

Please allow five business days for processing. Once your application is processed, you will receive two emails - a confirmation from ApplyTexas and an email from NVC with instructions on accessing your student portal called ACES. 

If you have not received a confirmation email from the Alamo Colleges District after 5 business days, please contact Vista Central and an enrollment advisor can assist you with checking your status and obtaining your ACES credentials

Submit your ApplyTexas application 

Step 3: Submit All Official College Transcripts

Transfer students will submit official transcripts from the most recent college or university attended . However, students planning to utilize credit from another previous school must submit an official transcript from that institution.

NVC recommends submitting official transcripts from all previously attended institutions. Visit AlamoNAVIGATE and click on "Submit Transcripts and Documents" for more information on transcript requirements for First Time in College, Transfer, and Returning Students.  

Official transcripts may be submitted:

  • In Person: Hand-deliver transcripts to the Records and Residency Office in CCC. Transcripts MUST be in a sealed envelope. Open transcripts will not be accepted.
      
  • Electronically: Schools can send electronic PDF transcripts to NVC through a secure server such as Parchment, eSCRIPT-SAFE, or National Student Clearinghouse and Transcripts using email address
    nvc-records@alamo.edu.
      
  • By Mail: Send sealed official transcripts to NVC at 3535 N. Ellison Dr., San Antonio, TX 78251. Please mark transcripts “ATTN: Records”

Foreign Transcripts: Foreign Transcripts must be evaluated and translated from any company listed at www.naces.org. The original foreign transcript must accompany the evaluated document.

Step 4: Log Into ACES Account

After you have received your email from NVC that contains your ACES username, you will need to log in to your ACES account. You may also obtain your username by visiting the ACES website and clicking on “Get My ACES Username.” and following the instructions for the default password to log in for the first time. For technical assistance logging in, contact the Help Desk at 210-485-0555.   

Log Into ACES Account

Step 5: Activate Your AlamoNAVIGATE

After logging into ACES, click on the "Start Here" tab and then click on "AlamoNAVIGATE" to access your checklist for enrollment. This personalized checklist will help you track your next steps and show all the items needed for your enrollment with Northwest Vista College.

Step 6: Upload Bacterial Meningitis Documentation (In AlamoNAVIGATE)

This step only applies to students under the age of 22.

Shot records must contain:

  • The student's name
  • The student's date of birth
  • The date the shot was administered
  • The stamp or signature of the administering physician

In AlamoNAVIGATE, select "Turn In Shot Records" and click on the "Secure Site" link to upload your documents. There is a $10.50 processing fee. Please allow 3 business days for processing.

Students taking only online classes may submit a waiver form in person at the Records Office.

For more information on complying with the bacterial meningitis law, including applicable waivers, visit www.alamo.edu/meningitis.

 

View a step-by-step guide and helpful tips for uploading shot records

Submit Bacterial Meningitis Vaccination Waiver for Online-Only Courses

Submit the Conscientious Objection Form

 

The Conscientious Objection Form must be signed by a representative from the Alamo Colleges District prior to submitting the form to Magnus Health. Otherwise, the form will not be accepted. Students must still pay the $10.50 upload fee when submitting the Conscientious Objection Form.

The Online Waiver may be emailed directly to nvc-records@alamo.edu and does not require students to pay the $10.50 upload fee, but the waiver is valid for online courses only.
Step 7: Complete the Go FAARR and Test Prep Modules (In AlamoNAVIGATE)

The Go FAARR module is required for all new students, and the Test Prep module is required for all students who are required to take the TSI placement test.

Students not taking the TSI may skip the Test Prep module. After you activate your AlamoNAVIGATE checklist, click "Complete Go FAARR and Test Prep Modules" on your MyPath. Click on “Enroll” and then “Incomplete” to complete the modules.

Please note that the modules may not be compatible with all smart phones or tablets and may need to be completed on a desktop computer.

Step 8: Take the TSI College-Readiness Test

Take the TSI assessment exam to determine your placement into college-level English and Math courses.

Students may be exempted from the TSI with qualifying scores or documents.

Visit AlamoNAVIGATE and click on "Take Your Placement Test" for information on hours, exemptions, and frequently asked questions.

Visit the NVC Testing Office website

Step 9: Complete Math or English Refresher Course(s)

Note: This step may not apply to all students.

Students who do not place at college level on the TSI will be required to take a refresher course before registering for classes.

AlamoNAVIGATE will display your scores and more information about scheduling a refresher course. Courses must be scheduled in person with the Readiness Center, located in the Cypress Campus Center (CCC) Room 200.

Step 10: Sign Up For Orientation and Registration

Once all enrollment steps have been completed, view registration instructions and sign up for Transfer and Former Student Orientation by clicking "Sign Up for NSO" in AlamoNAVIGATE.

Once students have registered for classes, they must either pay their balance in full, sign up for a payment plan, or verify that applicable financial aid or Veterans benefits are secured, or they will be dropped from classes.

Payment deadlines are always on a Sunday at 1 p.m.

Sign Up For Transfer and Former Student Orientation

 

Important Dates and Deadlines

Click on each tab below for more information about deadlines and NVC policies.

Semester Options

Application and Registration Deadlines

Click the link below and select the "Registration" calendar for the semester you are interested in applying for. You will be able to view the start and end dates for the Apply Texas application and for self-registration for courses.

Application and Registration Dates

Enrollment Management Period (EMP) Registration (Self-Registration Locked)

What is the Enrollment Management Period (EMP)?
The Enrollment Management Period (EMP) is always the last week before classes begin. During this time, self-registration through ACES is locked, meaning students cannot add or drop classes through ACES.

All schedule changes, either registration for additional classes or dropping classes you have already registered for, MUST be done in-person with the Main Advising Office, located in CCC 108. Schedule changes will NOT be processed over the phone or via email, and all registration is first-come, first-served.

Additionally, students will only have one opportunity to make schedule adjustments during EMP weeks.

Self-registration will open back up through ACES on the first day of classes. Students will only be able to register for courses that have not yet had their first meeting.

Example: A student registering on Monday afternoon at 2 p.m. cannot register for a MW class that started at 8:00 a.m., but they can still register for a MW class that meets at 3 p.m.

New Transfer students to the Alamo Colleges and returning students who have been away from school for more than one year may still visit Vista Central prior to registering if they need to see a Certified Academic Advisor to help select their courses.

To Register For Classes During EMP:

(In order to be eligible to register for classes during EMP, students must have been registration ready prior to EMP beginning, which includes submitting their ApplyTexas application and clearing all enrollment holds. First Time In College Students must have already attended a New Student Orientation.) 

  1. Students should look up their Course Registration Numbers (CRNS) through ACES prior to arriving on campus.

  2. Students should have a backup plan of other courses they would like to register for if the class they want is full by the time they arrive.

  3. Students must be prepared to pay for classes the day they register to prevent being dropped for non-payment.

  4. Students will visit the Records Office after looking up their CRNs to register. This is offered on a first-come, first-served basis, but students can sign in online ahead of time to reduce their wait time. Click here to sign in, and select the line for "Late Registration."
Payment Deadlines

Students who do not pay for their courses by the payment deadline will be dropped for non-payment.

Students may choose to pay for their classes all in one installment or sign up for a payment plan.

Students using Financial Aid should verify that their financial aid checklist has been completed through their ACES account.

For more information about how to pay your tuition, signing up for a payment plan, or payment deadlines, visit the Business Office.

After the initial payment due date has passed, payment arrangements are due at registration. Purge for non-payment will run on the Sunday night following registration.

Click the link below and click on the "Registration and Payment Deadlines" calendar for the semester you are enrolling for.

Payment and Payment Plan Deadlines

First Day of Classes

Click on the link below and select the "Academic Calendar" for the semester you are applying for.

Please note that Northwest Vista College offers multiple start dates throughout the semesters, so be sure to look at the correct term.

Fall and Spring Terms: 16 week courses, Flex I, and Flex II
Summer Terms: Maymester, Summer I, Summer II, and Summer 8

First Day of Classes