Mascot Appearance Requests

Wildcat Willie

Wildcat Willie is the mascot for Northwest Vista College and makes appearances at Alamo College  student sponsored events and may require payment of services depending on the type of event and availability.

Wildcat Willie also makes appearances on the Nortwest Vista College campus for events to provide support and enthusiasm to students, faculty, and staff through our mission: Creating Opportunities for Success.

Appearance Request Process

• Submit your requests at least three (3) weeks prior to the appearance using the online request form below.
• No phone or email requests will be accepted.
• Requests are filled based on mascot actor availability.
• Priority is given to events in the following order:
  • Official College events (i.e., Commencement) (AVP or higher request)
  • Student Development events (Welcome Week, Spirit Week) (priority given to highest expected attendance)
  • All other requests (Photo Opportunities, Meetings/Conferences)
• Minimum attendance for an event is 20.
• Approvals and/or feedback will be provided within five (5) business days of the request.
• Appearances will be confirmed 10 business days before the event.
• We reserve the right to cancel a mascot appearance up to an hour before the event.
• The mascot will not make any appearances at personal events.

Although rare, cancellations may happen. Because the mascot team is made up entirely of students, situations including illness, class conflicts, personal emergency, etc., may occur. We reserve the right to cancel a mascot appearance up to an hour before the event.

Terms and Conditions

Before making a request, please read the following:

• The costume is to be used only for official Alamo College and Northwest Vista College events. No personal use or lending of the costume is allowed.
• Mascot participation will always include a costumed mascot actor and a handler for safety and full event participation.
• Mascot suits are not available for rent and may only be worn by trained, designated actors.
• For the safety of our mascot team, all appearances are strictly limited to no more than a total of one hour in the mascot suit. The mascot actor will require a break every half hour if the event is indoors. During outdoor events when the temperature exceeds 85°, time in the suit is limited to 15 minutes in between breaks. Please allow extra breaks during that allotted time.
• The mascot is unable to appear in severe weather.
• Requestor must provide drinking water for the mascot and handler during appearances.
• Requestor must provide a private location for the mascot to change and provide a secure, safe place to store personal belongings and mascot storage bags. This cannot be a public bathroom, closet, public space, etc.
• Requestor must provide parking spots close to the event site for the mascot team to park. If there is any charge for parking (meter, parking garage, etc.), the Requestor is to pay for this in advance and/or provide a parking permit (if applicable to the event site) 

Request Timeline

• At least three weeks prior to your event, request Wildcat Willie using the online form.
• You will receive email confirmation that your request has been received.
• Within five business days, our mascot handler will contact you to provide an update regarding your request.
• Confirmation Process
  • If the mascot is available to make your appearance, you will receive a phone call confirmation from the mascot handler. We will confirm the details for your appearance (including the mascot’s attire) and give you the name and contact information for the mascot handler and performer who will be making the appearance at your event.
  • If the mascot is not able to make an appearance at your event, you will be notified via phone. We do our best to fill all requests, but please keep in mind that appearances are staffed by students.
• Your mascot handler may be in direct contact on the day of the event to coordinate details of the appearance. Please communicate any changes to the appearance at your earliest convenience to the mascot handler.

Request Wildcat Willie to attend your next NVC event below!