Third-Party Sponsorship and Billing

Sign in to your student account: https://aces.alamo.edu/ and follow the navigation steps below:

• Paying for College Tab
• Student Account Card
  • Click on View Account Detail
• Opens to Account Detail for Term, select a term

Sign in to your student account: https://aces.alamo.edu/ and follow the navigation steps below:

• Enrollment Tab
• Register for Classes Card
  • Click on Visit Registration Portal
• Student Account Section
• View Account Detail
• Opens to Account Detail for Term, select a term

This page displays the third-party tuition payment using one of the following detail codes: 9IPT, 9IPU, 9IPD, 9IPV. Posting this code ensures the student appears as having valid accounts receivable with Alamo Colleges, excludes the students from the Drop Not Paid Process and meets the eligibility criteria for inclusion in state reporting. To view the payment amount, students should scroll to the bottom of the page and expand the Memos section.

Click here to submit; Student Third Party Tuition [Requires ACES Login]. Students will be prompted to complete the Third-Party Contract Acknowledgement Form when submitting a Third-Party Tuition and Sponsor Billing Form Electronically.

All authorization documents must be submitted by 5:00 PM of the payment deadline listed in the Academic Calendar.

⚠️ If you miss the deadline, you must visit your campus Business Office in person to submit your documents.

No, you will not be dropped from classes if your third-party sponsor has authorized payment for all tuition and fees for the semester and one of these detail codes (9IPT, 9IPU, 9IPD, or 9IPV) appears on your student account. However, the student is responsible for paying any tuition and fees not covered by the third-party authorization by the payment deadline.

Email Confirmation: Students who submit Third-Party Authorization documents electronically will receive an email notification once processing is complete.

Check Your ACES Account: Log in to ACES and go to "View Account Detail" to review the Third-Party Credit memos section.

What to Look For:

• Third-party credit memo: Expand the Memos section at the bottom of the page to see the credit reflected under the credit memos section.
• Detail codes: Look for one of these third-party tuition detail codes posted for the specified term: 9IPT, 9IPU, 9IPD, 9IPV

ACES Login Help: For login instructions, click here.

Third-Party Credit Memos are released after the add/drop period closes each semester to ensure billing accuracy based on your final course enrollment. Release timing also depends on individual vendor requirements.

A Third-Party Authorization- Letter of Credit is a document (voucher, tuition assistance, authorization letter etc.) provided by your sponsor (employer, organization, or agency) on official company letterhead that includes the following information:

• Student’s Full Name and Alamo Colleges Banner ID number (BID)
• Beginning and end dates of the sponsorship
• The term/semester covered (e.g., Fall 2023)
• The type of fees covered (tuition, mandatory fees, etc.)
• The sponsor’s billing address and amount of coverage
• Signature from sponsor authorized officials

• State Prepaid Tuition Plans
• State Vocational Rehabilitation Benefits
• Employer Tuition Assistance Benefit Programs

Veterans, active-duty service members, and their beneficiaries may qualify for additional Veteran/Military Benefits and Tuition Assistance.

Students with a remaining balance after the third-party vendor has been invoiced and made all payments on your behalf, will be notified via email, and monetary holds will be placed on their student account at the end of each semester.

For student account questions, contact your college’s business office. Have your authorization letter or documentation ready so staff can quickly review and confirm the status.

• SAC - DST-SACBO@alamo.edu
• SPC - DST-SPCBO@alamo.edu
• PAC - DST-PACBO@alamo.edu
• NVC - DST-NVCBO@alamo.edu
• NLC - DST-NLCBO@alamo.edu
• District-wide issues - DST-Bursar@alamo.edu

For billing questions: dst-AcctsReceivable@alamo.edu

A Third-Party Authorization- Letter of Credit is a document (voucher, tuition assistance, authorization letter etc.) provided by your sponsor (employer, organization, or agency) on official company letterhead that includes the following information:

• Student’s Full Name and Alamo Colleges Banner ID number (BID)
• Beginning and end dates of the sponsorship
• The term/semester covered (e.g., Fall 2023)
• The type of fees covered (tuition, mandatory fees, etc.)
• The sponsor’s billing address and amount of coverage
• Signature from sponsor authorized officials

If your organization is interested in becoming a Third-Party Billing partner with the Alamo Colleges:

• Complete the Vendor Registration Form, download the form here: Vendor Registration Form.
• Email the completed form to the Purchasing Department at dst-alamovendor@alamo.edu, copy dst-acctsreceivable@alamo.edu to ensure visibility for all departments involved.

After the students submit the Third-Party documentation, the staff will review and apply a Third-Party Credit Memo labeled “Third Party Billing” to the student’s account. Third-Party Credit Memos are released after the add/drop period closes each semester and as specified by vendor requirements.

After the last part-of-term census date each semester (Fall, Spring, and Summer), a Student Third-Party invoice is sent to each sponsoring organization that has a contract agreement to pay all or part of a student’s tuition and fees directly to the Alamo Colleges.

Payments may be made by check, ACH, or you may pay online here!

To establish ACH payments, please submit your company's ACH authorization form to dst-AcctsReceivable@alamo.edu. Our Treasury Department will complete the form or, if you don't have one, our Treasury Department can provide you with the Alamo Colleges banking information on official letterhead. When submitting payment include the Alamo Colleges issued Invoice # (located at the top right of your invoice). Mail check payments to:

Alamo Colleges District

Attention: Accounts Receivable

2222 N. Alamo St.

San Antonio, TX. 78215-1195

Third-party vendor/sponsor accounts are reviewed using Aging Reports to track outstanding balances and identify delinquent accounts.