Satisfactory Academic Progress

Satisfactory Academic Progress (SAP) is a federal requirement that states you must meet and maintain good academic standards in order to be eligible for Federal and State aid.

You can check your Satisfactory Academic Progress in your ACES portal.

Check SAP Status - ACES Tutorial

 

  • Criteria

    There are three components of Satisfactory Academic Progress (SAP):

    Grade Point Average (GPA)
    • Minimum 2.0 cumulative GPA
    Completion Rate
    • 66.66% cumulative completion rate between hours attempted and hours completed
    Maximum Hours
    • No more than 99 attempted hours of college-level coursework for an Associate Degree (excluding 30 hours of remedial courses)
    • No more than 180 attempted hours of college-level coursework for Bachelor Degrees (BSN) - (excluding 30 hours of remedial courses)

     

    To view Alamo Colleges District detailed SAP Policy, click HERE.

  • Determine SAP Status

    The Alamo Colleges District will run a review of SAP status once a year after spring grades are posted, typically the last week of May.

    Once the process is run, students not meeting SAP will be placed on "financial aid suspension" and will no longer qualify for financial aid. Any offers of future semester awards will be removed from your account. If you are placed on financial aid suspension, you have the option to submit an appeal to regain eligibility.

     

    Awards

    All summer and future fall and spring awards are tentative based upon final evaluation of SAP. Additionally, summer awards will not disburse until SAP has been reviewed.

 

Financial Aid Appeals

Federal regulations provide the opportunity to appeal the loss of your financial aid eligibility once you are placed on "financial aid suspension", recognizing that there may be circumstances that prevented you from meeting the minimum SAP standards.

  • Appeal

    Financial Aid Appeals are submitted via your ACES portal after you have met with your Certified Academic Advisor. 

    Appeal Process - ACES Tutorial

    Supporting Documents

    After submitting your appeal via ACES, it is highly recommended that you submit any documentation that will support and prove the cirmcumstances that occured which caused you to not maintain Satisfactory Academic Progress.

    You will have 7 days to submit any documentation to the financial aid office through ACES or in person at your Financial Aid office. 

    Submit Documents - ACES Tutorial

     

    Financial Aid Appeal Submission Dates 

      Spring 2023: September 12 -

                           November 4, 2022

      Summer 2023: No Appeal Process

      Fall 2023: May 1 – June 29, 2023

      Spring 2024: September 11-

                           November 3, 2023

     

  • Processing

    The review time of a SAP appeal can take up to 7 weeks during peak processing periods. Appeals are reviewed according to the date they are received and cannot be expedited. 

    Decisions

    There is no guarantee your appeal will be approved and all decisions made are final. A message will be sent to your ACES financial aid portal once an approval or denial has been made.

    If approved, SAP appeals allow financial aid eligibility to be renewed for the term for which you submitted the appeal. If you do not attend the Alamo Colleges District during the term for which the appeal was submitted, the approval will be voided and your SAP status will be returned to "suspension". Students will be required to submit another appeal with no guarantee of approval if you return to the Alamo Colleges District at a later date and wish to be considered for financial aid.

FAQs

What can I do to make sure I remain in good SAP standing?

Avoid dropping classes or earning grades not considered to be passing according to the SAP policy, and follow your degree plan and meet with an advisor regularly. 

How does SAP affect dual credit students?

Due to prior college credit hours earned before attending the Alamo Colleges District, new incoming dual credit students entering fall or spring will be placed on SAP probation until the regular SAP process runs at the end of spring.

Why is my SAP status not available?

Please make sure you have

1) completed the ApplyTexas application for admission,

2) completed your FAFSA and

3) that the Alamo Colleges District has successfully received your FAFSA.

I have been out of college for a number of semesters/years, how can I be on suspension?

Your academic history, including hours transferred into the Alamo Colleges District, is cumulative and never resets itself. Once you are in violation of SAP requirements, the suspension status remains until an appeal is approved or sufficient progress is made. Transferred hours count towards maximum attempted hours.

I've been removed from Academic Dismissal or am approved for Academic Fresh Start, does this remove me from financial aid suspension?

No. An approved petition or Academic Fresh Start does not impact your financial aid suspension. Only an appeal approved through the financial aid appeal committee can reinstate students. 

I'm on financial aid suspension, can I still apply for a Direct Loan?

No. Your suspension status impacts eligibility for all federal aid, including Direct Loans. 

If I submitted my appeal before the Priority Processing Date, does this impact the processing time?

No. The Priority Processing Date does not apply to Financial Aid Appeals for Reinstatement. 

 

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