Board Policies & Procedures

Section D: Personnel

D.1.1 Compliance with Policies and Procedures (Policy) (PDF)

D.2.1 Left Blank Intentionally (PDF)

          D.2.1.1 Left Blank Intentionally (PDF)

D.2.2 Hiring Practices (Policy) (PDF)

          D.2.2.1 Hiring Practices (Procedure) (PDF)

D.2.3 Qualifications for Hire (Policy) (PDF)

         D.2.3.1 Criminal History Background Checks and Drug Testing (Procedure) (PDF)

          D.2.3.2 Faculty and Department Chair Positions (Procedure)  (PDF)

          D.2.3.3 Faculty Members' Use of English (Procedure) (PDF)

          D.2.3.4 Pre-Employment Screening for Controlled Substances (Procedure)  (PDF)

D.2.4 Nepotism, Conflicts of Interest (Policy)  (PDF)

          D.2.4.1 Nepotism (Procedure) (PDF)

          D.2.4.2 Conflicts of Interest (Procedure) (PDF)

          D.2.4.2.F Conflicts of Interest Affidavits (Form) (PDF)

          D.2.4.3 Conflicts of Interest: Assignments and Outside Activities (Procedure) (PDF)

          D.2.4.4 Conflicts of Interest: Group Travel (Procedure) (PDF)

D.2.5 Hiring Authority, Status, Assignments and Duties (Policy) (PDF)

          D.2.5.1 Hiring Authority, Status, Assignments and Duties (Procedure) (PDF)

          D.2.5.2 Staffing Review (Procedure) (PDF)

          D.2.5.3 Position Elimination, Realignment and Reassignment (Procedure) (PDF)

          D.2.5.4 Full-Time Tenured and Tenure Track Faculty Relocation Between Colleges (Procedure) (PDF)

          D.2.5.5 Faculty Tenure Process (Procedure) (PDF)

         D.2.5.6. Peak Workload Scheduling (Procedure)  (PDF)

D.2.6 Telecommuting (Policy) (PDF)

          D.2.6.1 Telecommuting (Procedure) (PDF)

D.2.7 Employee Licensure, Registration and Certification Requirements (Policy) (PDF)

         D.2.7.1 Employee Licensure, Registration and Certification Requirements (Procedure)  (PDF)

D.3.2 Protection from Retaliation (Policy) (PDF)

          D.3.2.1 College District Protection from Retaliation (Procedure) (PDF)

          D.3.2.2 Statutory Whistleblower Protection (Procedure) (PDF)

D.3.3 Employee Complaints (Policy) (PDF)

          D.3.3.1 Employee Complaints (Procedure) (PDF)

D.3.4 Freedom of Association (Policy) (PDF)

D.3.5 Academic Freedom and Responsibilities (Policy) (PDF)

D.4.3 Personal Appearance and Uniforms (Policy) (PDF)

          D.4.3.1 Personal Appearance and Uniforms (Procedure) (PDF)

D.4.4 Attendance and Punctuality (Policy)  (PDF)

D.4.5 Left Blank Intentionally  (PDF)

          D.4.5.1 Left Blank Intentionally (PDF)

D.4.6 Prevention and Reporting of Workplace Violence and Abuse of Minors (Policy) (PDF)

          D.4.6.1 Workplace Violence (Procedure) (PDF)

D.4.7 Drugs and Alcohol-Free Workplace and Schools (Policy) (PDF)

          D.4.7.1 Drug and Alcohol-Free Workplace (Procedure) (PDF)

          D.4.7.1.Ex Notice of Drug-Free Workplace Requirements (Exhibit) (PDF)

D.4.8 Communicable Diseases (Policy) (PDF)

         D.4.8.1 Communicable Diseases (Procedure) (PDF)

D.4.9 Conduct Constituting Moral Turpitude (Policy) (PDF)

D.4.10 Faculty Code of Professional Ethics (Policy) (PDF)

           D.4.10.1 Faculty Code of Professional Ethics (Procedure) (PDF)

D.4.11 Notification of Misdemeanor and Felony Offenses (Policy) (PDF)

D.4.12 Left Blank Intentionally (PDF)

          D.4.12.1 Left Blank Intentionally (PDF)

D.5.1 Employee Compensation and Exempt/Non-Exempt Status (Policy)  (PDF)

          D.5.1.1 Employee Compensation and Exempt/Non-Exempt Status (Procedure) (PDF)

             D.5.1.1.Ex.A-Exhibit Employee Compensation and Exempt/Non-Exempt Status  (PDF)

              D.5.1.1.Ex.B-Exhibit Employee Compensation and Exempt/Non-Exempt Status  (PDF)

          D.5.1.2 Faculty Teaching Loads (Procedure) (PDF)

          D.5.1.3 Classification and Compensation Administration Regulations (Procedure) (PDF)

          D.5.1.4 Full-Time Faculty Pay Schedule (Procedure)  (PDF)

D.5.2 Benefits (Policy) (PDF)

          D.5.2.1 Benefits (Procedure) (PDF)

          D.5.2.2 Employee Assistance Program (Procedure) (PDF)

          D.5.2.3 Severance Benefits (Procedure) (PDF)

D.5.3 Holidays, Leaves, and Absences (Policy) (PDF)

          D.5.3.1 Holidays, Leaves, and Absences (Procedure) (PDF)

D.5.4 Family and Medical Leave (Policy) (PDF)

         D.5.4.1 Family and Medical Leave (Procedure) (PDF)

D.5.5 Inclement Weather and Other Emergency Closings (Policy) (PDF)

          D.5.5.1 Inclement Weather and Other Emergency Closings (Procedure) (PDF) 

D.5.6 Employee Suggestion Plan Incentive Program (Policy) (PDF)

          D.5.6.1 Alamo Ideas Suggestion Program (Procedure) (PDF)

D.6.1 Professional Development (Policy)   (PDF)

          D.6.1.1 Professional Development (Procedure) (PDF)

          D.6.1.2 Required Training (Procedure) (PDF)

          D.6.1.3 Tuition Reimbursement for Employees and Child Dependents (Procedure)  (PDF)

D.7.1 Employee Evaluations (Policy) (PDF)

          D.7.1.1 Employee Evaluations (Procedure) (PDF)

          D.7.1.2 Faculty Performance Evaluations (Procedure) (PDF)

          D.7.1.2.Ex.A Classroom Observation (Exhibit) (PDF)

          D.7.1.2.Ex.B Alamo Colleges District Student Survey Form (Exhibit)  (PDF)

          D.7.1.2.Ex.C Faculty Evaluation by Peer Review Committee (Exhibit) (PDF)

          D.7.1.2.Ex.D Faculty Self-Evaluation (Exhibit) (PDF)

          D.7.1.2.Ex.E Faculty Evaluation by Chair/Supervisor (Exhibit) (PDF)

          D.7.1.2.Ex.F Librarians/Counselors Faculty Evaluation by Chair/Supervisor (Exhibit) (PDF)

D.8.1 Left Blank Intentionally 

          D.8.1.1 Left Blank Intentionally

D.8.2 Promotion and Demotion (Policy)  (PDF)

         D.8.2.1 Promotion Process (Procedure) (PDF)

          D.8.2.2 Demotion (Procedure) (PDF)

D.9.1 Progressive Discipline (Policy)  (PDF)

          D.9.1.1 Progressive Discipline: Non-Tenured Employees (Procedure) (PDF)

          D.9.1.2 Progressive Discipline: Tenured Faculty (Procedure) (PDF)

          D.9.1.3 Procedures for Termination of Non-Benefited Employees (Procedure) (PDF)

D.10.2 Separation from Employment (Policy) (PDF)

          D.10.2.1 Termination: Non-Contract Employees (Procedure) (PDF)

          D.10.2.2 Termination During Contract Term: Non-Tenured Employees (Procedure)  (PDF)

          D.10.2.3 Nonrenewal: Non-Tenured Employees (Procedure) (PDF)

          D.10.2.4 Resignation from Alamo Colleges Employment (Procedure)  (PDF)

          D.10.2.5 Termination: Tenured Faculty (Procedure) (PDF)

D.10.3 Retirement (Policy) (PDF)

D.10.4 Recognition and Awards (Policy) (PDF)

D.11.1 Emergency Leave Bank (Policy) (PDF)

          D.11.1.1 Emergency Leave Bank (Procedure) (PDF)

D.11.2 Left Blank Intentionally 

           D.11.2.1 Left Blank Intentionally

D.12.1 Personnel Action Planning and Approval (Policy) (PDF)

          D.12.1.1 Personnel Action Planning and Approval (Procedure) (PDF)

Section F: Students

F.1.1 Left Blank Intentionally

F.1.1.1 Left Blank Intentionally

F.2.1 Student Enrollment Requirements (Policy) (PDF)

         F.2.1.1 State Residency (Procedure) (PDF)

         F.2.1.2 Early Admission of High School Students (Procedure)  (PDF)

         F.2.1.3 F-1 Visa Student Requirements (Procedure) (PDF)

         F.2.1.4 Campus ID Card (Procedure)   (PDF)

F.2.2 Student Tuition (Policy) (PDF)

F.2.3 Student Fees (Policy)  (PDF)

          F.2.3.1 Student Services Fee Advisory Committee (Procedure)  (PDF)

F.2.4 Student Financial Aid (Policy) (PDF)

F.3.1 Student Health (Policy) (PDF)

          F.3.1.1 Communicable Diseases (Procedure) (PDF)

          F.3.1.2 Communicable Diseases as a Disability (Procedure) (PDF)

          F.3.1.3 Student Health - Threat to Health and Safety (Procedure) (PDF)

F.4.1 Student Education Records (Policy) (PDF)

          F.4.1.1 Access to Student Education Records (Procedure) (PDF)

          F.4.1.2 Amendments to Student Records (Procedure) (PDF)

F.4.2 Student Code of Conduct - Non-Academic Misconduct, Academic Integrity (Policy) (PDF)

          F.4.2.1 Non-Academic Misconduct Disciplinary and Appeal Process (Procedure)   (PDF)

          F.4.2.2 Academic Integrity Disciplinary and Appeal Process (Procedure) (PDF)

          F.4.2.3 Left Blank Intentionally

          F.4.2.3.F Left Blank Intentionally

F.4.3 Left Blank Intentionally

          F.4.3.1 Left Blank Intentionally

F.4.4 Left Blank Intentionally 

          F.4.4.1 Left Blank Intentionally

F.4.5 Alcohol and Drug Use (Policy)  (PDF)

          F.4.5.Ex Notice and Information on Illegal Drugs and Steroids (Exhibit) (PDF)

F.4.6 Academic Grievances (Policy) (PDF)

F.4.7 Non-Academic Grievances (Policy) (PDF)

          F.4.7.1 Non-Academic Grievances (Procedure) (PDF)   

F.5.1 Registered Student Organizations (Policy) (PDF)

F.5.2 Student Contests and Competitions (Policy) (PDF)

F.5.3 Student Fund Raising (Policy) (PDF)

F.5.4 Student Publications and Signs (Policy)  (PDF)

F.6.1 Student Success (Policy)   (PDF)

          F.6.1.1 Student Success: The Student Experience - MyMap (Monitoring Academic Progress)(Procedure) (PDF)

          F.6.1.2 Student Success: The Student Experience - Connection Through Entry (Procedure) (PDF)

          F.6.1.3 Student Success: The Student Experience - Progress to and Through Completion (Procedure) (PDF)

          F.6.1.4 Left Blank Intentionally 

          F.6.1.5 Left Blank Intentionally

          F.6.1.6 Student Success: ALAMOCash Card and Student Refunds (Procedure) (PDF)

F.6.2 Student Responsibility for Success (Policy) (PDF) 

F.6.3 Mandatory New Student Orientation (Policy) (PDF)

F.6.4 Automatic Awarding of Credentials (Policy) (PDF)

F.6.5 Student Success: Equity  (PDF) 

F.7.1 Student Email Account The Official Electronic Mode of Communication (Policy) (PDF)

F.7.2 Student Automated Messaging (Policy) (PDF)

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This manual includes POLICIES adopted by the Alamo Colleges Board of Trustees, PROCEDURES approved by the Chancellor, and EXHIBITS and FORMS (illustrative charts, forms, definitions, and other supplemental material).

The policies, procedures and other documents in this manual apply to all Alamo Colleges employees and students, including district support services and all other offices and units of the Alamo Colleges. The policies, procedures, and other documents in this manual supersede all previous versions and all other Alamo Colleges policies, procedures, practices, and guidelines. To the extent that any Alamo Colleges policies, procedures, practices, guidelines, handbooks, or other statements of rules conflict with the documents in this manual, the documents in this manual shall control. To the extent that any policy, procedure or other document in this manual is inconsistent with Texas or federal law, the Texas or federal law shall control.

Nothing contained in this manual constitutes an employment contract or an offer to contract with any employee, and nothing contained in this manual changes the employment-at-will status of any employee, or creates any additional rights, remedies at law, or expectations of continued employment.

With the exception of the master policy manual maintained in the District Ethics and Compliance Office, printed copies of this manual are unofficial, and may not contain all of the changes approved by the Board of Trustees.

New and revised policies are generally added to this online manual within five business days after Board adoption. Questions regarding policies may be directed to the District Ethics and Compliance Office at 210-485-0057.

Note: Board policies do not generally repeat legal or regulatory provisions. The Legal Reference Manual maintained by the Texas Association of Community Colleges contains "legal policies" that can be useful as a general guide to laws that may be applicable to college districts. However, the Alamo Colleges Board of Trustees does not adopt these policies, and they always remain subject to interpretation by the Alamo Colleges Board of Trustees and legal counsel, including interpretation about whether they apply to the Alamo Colleges. Questions about applicable laws may be directed to the Alamo Colleges Office of Legal Services.