Purchasing & Contract Administration

Purchasing & Contract Administration supports the operations of the colleges and district offices by functioning as the central procurement agency for the purchase of supplies, materials, equipment and services.
Purchasing & Contract Administration is recognized by Customers for delivering exceptional value-added results by being an organization committed to a cost-effective, value added service that leverages our spending power and common work practices to deliver the lowest total cost of acquisition and best supplier performance.

We pursue superior customer service and ensure Customers are aware that we have provided value and met or exceeded all their expectations and business requirements. Each individual in our department is responsible for adopting a “Helpful Attitude” approach to customer service, product delivery, and representing Alamo Colleges District.

Services

Purchasing & Contract Administration is made up of professionals providing technical assistance, service, or training to Customers and suppliers. Our professionals work to provide efficient and effective purchasing, contract administration, and support services for:

  • Purchasing - Proposals, Minute Orders, Purchase Agreements, and Purchase Orders
  • PCard - Small Dollar or Routine Purchases
  • Contract Administration - Contractor Compliance Tracking/Reporting
  • Small, Minority, Women & Veteran Owned Business Enterprise Program - Business Community Outreach, Supplier Registration
  • Surplus Property Disposal - Accountability, Control, Value

 Highlights

Impact on the college and district operations:

Our professionals drive improvements that help customers achieve Performance Excellence through better spend management, productivity gains, and improved internal controls.

Multi-Year Recipients of the National Procurement Institutes Award for Achievement of Excellence in Procurement.

Tabulations and Award Notifications

The information provided herein may contain errors, omissions, and is subject to change at any time.

Please direct all questions to Purchasing by emailing DST-Purchasing@alamo.edu.

Click on the title of the project to retrieve the tabulation.

Projects 2018

Projects 2018

Project No. Project Name Awarded To
18A-019 Purchase of Network Vulnerability Management and Testing Services Global Information IntelligenceLLC.
18M-021   Purchase of Recycle and Garbage Collection and Disposal Services Cancelled
18M-013  Purchase of Electrical Maintenance Services Central Electric Enterprises & Company, Inc., Cosmo Electric Services, CRI Electric Inc., LED Electric & Lighting Contractors, Morlandt Electric Company, and TDIndustries
18A-008   Purchase of Executive Search Services Cancelled
18A-007  Purchase of Legal Advertising and Public Notices Hearst Media ServicesLa Prensa de San Antonio, and Barton Publications Inc.
18C-006 Purchase of Integrated Pest Management Services Pied Piper
18C-005 Purchase of Construction Manager at Risk Bartlett , ByrneGilbaneGuidoJoerisSkanskaSpawGlassSundtTurner, and Vaughn
Projects 2017

Projects 2017

Project No. Project Name Awarded To
RFQ 17C-021 Purchase of Project Management / Program Management Services Broaddus & Associates; Project Control, Inc.; AECOM Technical Services, Inc.; and Lockwood, Andrews & Newnam
RFQ 17C-020 Purchase of Architectural / Engineering / Master Planning Services Ford, Powell & Carson Architects & Planners, Inc.; O'Connell Robertson; Barnes Gromatzky Kosarek Architects, Inc.; Alamo Architects, Inc.; Overland; WestEast Design Group; PBK; Page Southerland Page, Inc; Lake/Flato; RFV, Inc. and Lopez
17C-016 Purchase of Construction Services for Re-Roofing the Health and Fitness Center at Alamo Colleges District – St. Philip’s College Cancelled
17C-015 Purchase of Construction Services for Re-Roofing the Bowden Building at Alamo Colleges District – St. Philip’s College Cancelled
17C-005 Purchase of Construction Services for Accessibility Improvements at Westside Education & Training Center (WETC) for Alamo Colleges District Cancelled
17A-009 Purchase of Financial Aid Verification Services ProEducation Solutions LLC.
17A-007 Purchase of Course Evaluation Software as a Service (SaaS) IOTA Solutions, LLC
17A-003    Purchase of Tree Maintenance & Trimming Services on an IDIQ B&B Tree Trimming
17A-002 Purchase of Printing of Class Schedules Liberty Press, LLC
17A-001 Purchase of Transcript Ordering and Fulfillment Services Credentials Solutions
Projects 2016
Project No. Project Name Awarded To
16C-002 Purchase of Construction Manager-at-Risk Services for Additional Phases - Turbon Student Center Renovation - St. Philip's College Skanska USA Building Inc.
16C-004     Purchase of Construction Services for Eco Centro Carport Addition - San Antonio College McGoldrick Construction Services
16A-006 Purchase of Group Lodging Services for Guest Students and Faculty of Alamo Colleges Hammer/Liftshutz Hospitality, LLC. dba El Tropicano Riverwalk Hotel, Pacifica Host LLC. dba Holiday Inn San Antonio Downtown Market Square, Bluewater Management Group, dba Hotel Indigo San Antonio - Riverwalk
16A-007  Purchase of Employee Assistance Program Services Deer Oaks EAP Services, LLC
16A-009 Purchase of Professional Truck Driving Instruction & Training Services Program / CDL The Sage Corporation
16A-010   Purchase of Municipal Bond Underwriting Services Click on Project Name
16C-012   Purchase of Architectural and Engineering Services for The District Support Operations Administration Complex Ford, Powell & Carson Architects & Planners
16A-013 Purchase of Library Management System Software Online Computer Library Center, Inc.
16A-014   Purchase of Marketing / Advertising Campaign Services with Media Buying Services Anderson Marketing Group
16C-015   Purchase of Construction Manager-at-Risk Services for a District Support Operations Administration Complex Skanska USA Building, Inc.
16C-017 Purchase of Manager-At-Risk Services for the Victory Center Alamo Colleges - San Antonio College J.T. Vaughn Construction, LLC.
16A-018 Purchase of Retail Supplier Services for The San Antonio College Technology Store

Safeware, Inc.
The Douglas Stewart Company, Inc.

16A-026   Purchase of Floor & Carpet Care Services

Royal Kim Maintenance, Inc.
L5 Services, LLC.
McLemore Building Maintenance, Inc.
MJR Group Services, LLC. dab. Jan Pro of San Antonio

  • Bid/Project Announcement

    The Alamo Colleges District is receiving sealed bids/proposals not later than 2:00 PM local time, unless otherwise indicated, on the date(s) shown below:

    Delivery Location by U.S. Mail:

    Alamo Colleges District
    Purchasing & Contract Administration Department
    Re: Bid/Proposal Name and Number
    1819 N. Main Ave., Box 693
    San Antonio, Texas 78212-4299

    For Hand Delivery or Courier Service by Offeror:

    Alamo Colleges District
    Purchasing & Contract Administration Department
    Re: Bid/Proposal Name and Number
    1743 N.Main Ave, Bldg 41, Room 101
    San Antonio, Texas 78212-4299

    All bids/proposals will be publicly opened. Any bids/proposals submitted after the published deadline will be returned unopened. Specifications are available for pick-up at the address above, may be downloaded by clicking on the title of the project below or by emailing the Purchasing Department.

    Alamo Colleges District cannot monitor or record the sources of hits on this page. Bid/Proposal, if issued, will be posted in PDF format below the Bid/Proposal title. Alamo Colleges District will attempt to distribute addenda to all known specification holders, however, prospective bidders/offerors are ultimately responsible for downloading them from Alamo Colleges District's web site prior to submission of a bid or proposal. To get the most updated version of this page, it may be necessary to refresh/reload your browser.

    Bidders/Offerors who receive their Bid/Proposal documents by electronic means must submit a sealed hard-copy response to Purchasing & Contract Administration on or before the published deadline. Electronic or facsimle responses will not be accepted, unless specifically allowed in the specifications. 

    Please direct all questions to Purchasing & Contract Administration by calling (210) 485-0100 or emailing DST-Purchasing@alamo.edu .

    Bidding Opportunities

    Requests for Quotes (Informal)

    Projects - Click on the title of the project for a printable version of the specifications. (Please check this site frequently for updates.)
    *If you are not a registered vendor with Alamo Colleges District: please complete a New Vendor Registration Form. Terms and conditions available under PO Terms and Conditions tab.

    Requests
       

    Requests for Competitive Sealed Proposals/Bids (Formal)

     Projects - Click on the title of the project for a printable version of the specifications. (Please check this site frequently for updates.)

     Requests Contact Submission Deadline 

    CSP 19A-001 Purchase of Contact Center Services

    Sabina Swank

    Oct. 18, 2018 2:00pm

  • PO Terms & Conditions

    1. Deliveries must be sent to the receiving area designated on the front of this order during the times stated. Please do not make purchase order deliveries to or mail invoices to any address other than those indicated on the front of the purchase order. Alamo Community College District (ACCD) will not be responsible for deliveries made to any location other than the one indicated on the purchase order. ALL parcels must reference the purchase order number or delivery will NOT be accepted.
    2. To ensure prompt payment of invoices, the purchase order number must appear on all invoices, packing slips and any correspondence concerning the order.
    3. If the prices listed are not correct, do not complete this order until approval is given by the District Director of Purchasing. Double shipments or quantities in excess of those ordered will not be accepted.
    4. No changes or substitutions will be permitted without authorization by District Director of Purchasing.
    5. ACCD will not in any manner be responsible for goods delivered or work done for the ACCD or its components without an authorized written purchase order.
    6. If these conditions are not acceptable, immediately advise the ACCD Purchasing Department (at the number listed for "Purchasing Questions" on the front of the order) before you make any shipment or start any work.
    7. Ship F.O.B.: Destination Freight Prepaid, unless otherwise stated on the purchase order. No additional charges will be allowed for boxing, packing, crating, insurance, shipping or handling unless specified on the purchase order.
    8. RIGHT OF INSPECTION – ACCD shall have the right to inspect the goods before accepting items.
    9. ASSIGNMENT-DELEGATION – No right or interest in any contract shall be assigned, nor shall the Seller delegate any obligation, without the written permission of the District Director of Purchasing.
    10. The Alamo Community College District has implemented the policy of emailing Purchase Orders to vendors and will no longer fax Purchase Orders unless specifically requested by the vendor.
    11. Payment Terms - NET 45

     

    Effective: September 1, 2009

  • The basic principle of purchasing and an indispensable element of the American economic system is free and vigorous competition. As public buyers expending public funds, Purchasing of the Alamo Community College District (ACCD) fully endorses the above concept.

    This information was prepared with the sincere hope that it will be helpful to all vendors engaged in selling supplies, materials, equipment and/or services who would like to do business with the ACCD.

  • Small, Minority, Woman, and Veteran Owned Business Enterprise (SMWVBE) Program

    Alamo Colleges encourages the use of Small, Minority, Women and/or Veteran Owned Business Enterprises as herein below defined to assist in the implementation of this procedure through race, ethnicity, and gender-neutral means. The purpose of this program is to ensure that SMWVBE’s are provided the maximum practicable opportunity to participate in all purchasing and contracting opportunities. 

    The SMWVBE Program seeks to identify Small, Minority, Women and/or Veteran Owned Business and provides assistance on how to participate in the competitive bid process for all goods and services needed by the Alamo Colleges. Our objective is to increase business opportunities and to stimulate economic growth. The SMWVBE Program assures that qualified, certified SMWVBE vendors are considered and utilized in the procurement of all goods and services. 

    The SMWVBE Program is conscious of its responsibility in expending public funds in a diverse and competitive market and maintains an open door policy with all potential suppliers. Purchasing transactions are completed without regard to race, color, disability (handicap), sex, religion, age, or national origin. 

    Certification Agency’s and Certification  

      The certification process for Alamo Colleges SMWVBE Program will recognize certification credentials from bona fide certifying agencies such as SCTRCA (https://sctrca.org/members/) and The State of Texas HUB Program ( www.window.state.tx.us/procurement/prog/hub/) as defined below. 

     SCTRCA - “South Central Texas Regional Certification Agency (SCTRCA)” means the agency contracted with Alamo Colleges and other local public entities for certification of Minority Business Enterprises (MBEs), Small Business Enterprise (SBEs), Veteran Business Enterprise (VBEs) and/or Women-owned Business Enterprises (WBEs).  The SCTRCA receives audits and certifies applications from said businesses in accordance with federal, state and local laws and regulations, as well as guidelines adopted by the SCTRCA Board of Directors, on behalf of Alamo Colleges.

      HUB - “HUB Program” means the State of Texas HUB Program of the Texas Procurement and Support Services (TPASS) division of the Texas Comptroller of Public Accounts.  TPASS certifies HUB-eligible applicant suppliers and maintains a list of HUB-certified suppliers for Texas state agencies and governmental entities.

      >>>>>>>>>>>>>>>>>>>>>> HUB Vendor Database <<<<<<<<<<<<<<<<<<<<<<  

      Commodity Codes - Agencies use the class-item numbering and descriptions found in this book to properly code products or services on their requisitions and purchases, so informal and formal invitations for bid will reach vendors that have indicated they are capable of furnishing the required materials, equipment, supplies, and services. 

     Bidders are encouraged to become familiar with the format and contents of this book as they apply to the Centralized Master Bidders List search and vendor profiling. It is extremely important to both agencies and ptential bidders that bidder class-item selections are correct. The State of Texas encourages agencies to make the most efficient use of tax dollars and this includes judicious use of printing and postage for bid invitations. 

     

    For more information contact: 

    Ross Mitchell

    SMWVBE Coordinator

    210-485-0127

    bmitchell9@alamo.edu

  • Forms

    Texas Ethics Commission - Form 1295 Filing

    New Vendor Registration Form

    Online Vendor Registration

    Invoice Registration Form

    W8 Form - International (Individual)

    W8 Form - International (Entity)

Contact Us

Alamo Colleges
Purchasing & Contract Administration
1743 N. Main Ave., Bldg. 41, Room 101
San Antonio, Texas 78212-4299

Phone: 210-485-0100

Fax: 210-486-9022

Hours of Operation:

8 a.m. to 5 p.m. Monday thru Friday

Email us at:
DST-Purchasing@alamo.edu